Accounting Clerk II-Bookkeeper (8.0 hrs/day) 2026-2027

CLASS CODE: 7777 / 7771

TITLE: BOOKKEEPER

(8.0 hours/day; 205 days/year)

CLASSIFICATION: ACCOUNT CLERK II

QUALIFICATIONS:

• High School Diploma, G.E.D. certificate
• Demonstrates and/or develops skills to effectively operate computer and experience with automated record-keeping systems.
• Demonstrates and/or develops skills related to the position including accounting skills with at least two years of increasingly responsible record-keeping experience.
• Must meet the requirements of a criminal record check as specified by Kentucky State Law.
• Has met health requirements as specified in district personnel policy.
• Such alternatives t the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:

Business Manager/Treasurer

JOB GOAL:

To assure the effective operation of school financial matters.

ESSENTIAL JOB FUNCTIONS:

ABILITY TO:

• Perform complex and advanced-level accounting duties in the maintenance of assigned accounts.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statements, profit and loss statements and other technical financial reporting documents.
• Learn, interpret, apply and explain rules, regulations, policies and procedures related to utility payments and food service accounting.
• Operate office machines including computer equipment, personal computer, accounting software and peripherals.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.
• Train and provide work direction to others.

CRITICAL SKILLS/EXPERTISE REQUIRED:

KNOWLEDGE OF:

• Advanced clerical accounting principles and techniques involved in financial record keeping, monitoring and control.
• Estimating, projecting and extending financial and statistical data.
• Preparation of financial statements and comprehensive accounting reports.
• Applicable section fo Kentucky Administrative Regulations and other applicable laws, rules and regulations.
• Oral and written communication skills.
• Interpersonal Skills using tact, patience and courtesy.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Operation of a computer terminal and other office equipment.
• Basic math.

PERFORMANCE RESPONSIBILITIES:

Maintains accurate records:

• Makes journal entries to transfer monies to appropriate accounts.
• Prepares appropriate financial reports: Monthly, Yearly and as requested by the Superintendent, Deputy Superintendent, or Director of Finance.
• Maintains appropriate records pertinent to approved budget.
• Maintains a general working knowledge of payroll.
• Receives and routes all incoming communication in appropriate manner.
• Plans and completes work on a timely basis.
• Consistently displays self-discipline.
• Cooperates with staff, both certified and classified.
• Promotes job and loyalty to organization by actions which indicate a spirit of pride for the job and the organization for which employed.
• Demonstrates loyalty and dedication to the purposes and goleas of the Daviess County Public Schools
• Is consistently responsible and displays an attitude of honesty and credibility.
• Eliminates personal business transactions during work hours.
• Is neat and appropriately dressed.
• Continually improves professional growth.
• Handles the dissemination of Board Purchase Orders and all related operations.
• Reconciles all records related to closing of a fiscal year and closes year.
• Performs other duties as assigned.

PERFORMANCE RESPONSIBILITIES:

• Organize and coordinate a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a school.
• Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences.
• Coordinate and facilitate communication between district and site personnel, parents, students, school and community organizations and the general public.
• Communicate with a variety of site and district personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
• Perform secretarial duties for the principal, assisting with routine administrative matters as appropriate; independently compose letter, memoranda and other materials.
• Assist the principal in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information.
• Prepare forms and assist the principal in preparing and monitoring budget.
• Type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations.
• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment and student activities; prepare and maintain related records, files and logs.
• Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
• Operate a variety of business and office machines including typewriter, copiers, calculator, computer, copier and communication equipment. Order a wide variety of equipment, materials, supplies and special items requested by faculty; assure receipt and proper distribution.
• Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel.
• Demonstrates loyalty and dedication to the purposes and goals of the Daviess County Public Schools. Performs related duties as may be assigned.