Admin Assistant

Admin Assistant

• Provide administrative and clerical support and coordinate all office procedures
• Establishes, implements and maintains a filing system for reports, policies & procedures and all correspondence internally and externally from and within the office.
• Screens and organizes incoming/outgoing mail and routes to appropriate departments
• Screens personnel, visitors, telephone calls, handle routine queries, arrange appointments and redirects as necessary
• Proofreads, corrects prepared material and types into official paperwork at an efficient speed
• Produce correspondence and documents using appropriate software packages and maintain presentations, records, spreadsheets and databases
• Maintain calendar of events and meetings and arrange booking rooms and conference facilities
• Establishes appropriate office systems and procedures necessary for performance of the duties.
• Maintains adequate and sufficient stock of office supplies
• Maintain efficient office procedures and a system for keeping track of requested actions, reports, databases and process requests of staff for leave, holidays and others as necessary
• Prepares and records the minutes of meetings as assigned
• Maintains confidentiality of documents and information, demonstrate professionalism and diplomacy in communicating with all staff
• Participate in quality initiatives and performance improvement activities
• Performs other relevant duties as specified by the direct supervisor

Required Skills and Expertise:

• Bachelor Degree
• Advanced computer skills
• Certification/experience in filing and office management is a plus
• Good Interpersonal communication skills

Job Types: Full-time, Permanent

Application Question(s):

• Do you live in Kuwait?

Experience:

• Secretarial: 2 years (Preferred)

Language:

• English (Preferred)