Admin Assistant EEMEA (Maternity Cover 6 months)

Role Purpose

Provide administrative support to assigned department, individual, and/or area.

How you'll make an impact:

• Plan and execute meetings and events with some supervision (15%)

• Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management. (15%)

• Assist in semi-routine and non-routine administrative projects/tasks. (15%)

• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management (10%)

• Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction (10%)

• Assistance to the company employees with respect to various administrative tasks including (10%):

• travel arrangements i.e. flight, car rental, accommodation bookings

• processing and preparation of travel expenses

• tailoring/finalizing business presentations

• prepare meeting minutes

• Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests (5%)

• Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule (5%)

• Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor) (5%)

• Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives) (5%)

• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties (5%)
  

What you'll need:

• 6+ years of relevant experience, i including exposure to executive-level stakeholder.

• Strong command of English, both written and verbal.

• Solid communication and interpersonal skills

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.

• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.

• Previous experience in event coordination or support is preferred.

• Quick learner with the ability to adapt to new absorb information within new fields (example – Cardiology terms, definitions).

• Background in science or healthcare-related fields is a plus

• Completes tasks in resourceful and effective ways

• Ability to manage internal and external confidential information with utmost discretion

• Works autonomously within established procedures and practices

• Ability to work in a fast paced, dynamic work environment

• Strict attention to detail

• Ability to interact professionally with all organizational levels

• Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen

• Highly organized, accurate, consistent and dedicated to performing the internal/external client experience

• Works well under pressure
  

What else we look for:

What is it like to work at Edwards Lifesciences in United Arab Emirates?

As a global leader in patient-focused medical innovations, we offer rewarding opportunities and exciting challenges in a truly international, dynamic and friendly work environment.

We are committed to fostering a diverse and inclusive work environment where all employees can grow, personally and professionally. To achieve this, we offer on-the-job development, training opportunities and the support and guidance provided by dedicated employee groups (the Edwards Network of Women, Edwards Foundation charity team, sustainability activities, and others).

Edwards Lifesciences in United Arab Emirates also offers the following benefits:

• Competitive Compensation and Benefits package

• Flexible working hours, remote working

• Risk Insurance

• Health Insurance

• Employee Stock Purchase Programme

• Employee Assistance Programme

• Comprehensive Wellness Programme

Benefits are regulated by an internal policy which contains the full details regarding the entitlement and conditions for the benefits. Benefits policy and components may vary by location.