Admin Executive

Job description:

Duties and Responsibilities:

• Managing day-to-day functioning of the office, ensuring smooth administrative operations.
• Ensuring office cleanliness, maintenance, and compliance with workplace safety standards.
• Overseeing the set-up of new office and/or office relocations and seating allocations.
• Negotiating and arranging the purchase of office supplies, office equipment, and furniture.
• Maintaining financial records related to office administration expenses and optimizing cost efficiency.
• Prepare and maintain reports, MIS, and necessary documentation for management review.
• Staying informed on and updating management about local labor laws, office compliance, and corporate governance requirements.
• Handling office registrations, renewals, and liaising with government authorities as necessary.
• Organizing and planning internal events, team-building activities, and corporate functions.
• Coordinating meetings, conferences, and office gatherings as required.
• Managing travel arrangements for employees, including transportation, ticketing, and hotel bookings.
• Handling local travel logistics and accommodation for visiting team members.
• Developing and implementing administrative policies and procedures for efficiency.
• Ensuring company policies related to office management and administration are followed.
• Assisting in special projects and initiatives as assigned by management.
• Participating in the preparation of the administration budget and monitoring financial performance against the budget
• Providing administrative support to multiple departments as required.
• Supporting HR department with onboarding, company assets allocations, off-boarding, etc.
• Acting as auxiliary support for UAE admin operations.

Skills required:

• Proven ability to multitask and prioritize effectively
• Proficient in MS Office suite (word, excel, PPT, Outlook)
• Experience in using ERP
• Process mapping and optimization
• Ability and commitment to delivering to strict deadlines without compromising quality
• A natural aptitude for mathematics and statistics
• Ability to think analytically, critically, and logically
• Attention to detail and zero error