Admin & Office Assistant

Our client is looking for an Admin & Office Assistant to be based in Dubai, UAE.

Job Summary:

The Administrative Assistant plays a vital role in the smooth operation of the office by supporting various administrative tasks and ensuring efficient communication across departments. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. This role is at the center of our organization and is essential to the company functioning.

Key Responsibilities:

Admin Related:

• Answering and directing phone calls, emails, and other correspondence to the

appropriate team members.

• Organizing and scheduling meetings, appointments, and travel arrangements.

• Preparing reports, memos, invoices, letters, and other documents.

• Maintaining filing systems, both digital and physical, for easy retrieval and archiving.

• Assisting with office management tasks, including ordering supplies and managing office equipment.

• Managing calendars and meeting schedules for the CEO. Support CEO with any of their admin requests or personal requests.

• Coordinating internal communication and ensuring all necessary information is

distributed promptly.

• Working closely with IT for access set up for employees.

• Working closely with HR to update employee’s documents, and help working on their immigration.

• Help set up employee’s insurance

• Handling Petty Cash for the company

• Helping with Admin related tasks ( updating company documents for banks,

Company Insurance policies, etc,…)

• Handle all KYC related documents/ Certification and liase with legal counsel on the same.

• Renewal of Company’s license.

• Mainting legal’s filing system.

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative

Assistant.

• Proven experience as an administrative assistant or in a related field.2- 3 years of

relevant experience is an asset.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office

software.

• Strong written and verbal communication skills.

• Ability to multitask, prioritize, and manage time efficiently.

• Attention to detail and problem-solving skills.

• Excellent organizational and planning skills.

• Ability to work both independently and in a team.