Admin Officer

Position Summary

The Admin Officer is responsible for managing day-to-day administrative operations, ensuring smooth functioning of office activities, and supporting staff, management, and departments in all operational matters. The role requires strong organizational, coordination, and communication skills.

Key Responsibilities

1. Office Administration

• Oversee daily office operations and ensure all administrative tasks are completed efficiently.
• Maintain office supplies, stationery, and inventory; ensure timely replenishment.
• Supervise office cleanliness, maintenance, and facility management.

2. Staff & Operational Support

• Support employees with administrative needs, documentation, and logistics.
• Assist management and departments in organizing meetings, events, and activities.
• Coordinate with internal teams for office-related requirements.

3. Record Keeping & Documentation

• Maintain and update administrative records, files, and registers.
• Manage documentation related to office assets, attendance, leave requests, and notices.
• Ensure proper filing systems—both electronic and physical—are up to date.

4. Vendor & Procurement Coordination

• Coordinate with vendors for office equipment, repairs, and services.
• Obtain quotations, compare rates, and ensure cost-effective purchasing.
• Monitor vendor performance and ensure timely delivery of services.

5. Facility & Asset Management

• Oversee maintenance of building facilities, security, utilities, and equipment.
• Maintain records of office assets and ensure proper usage.
• Report any repair or maintenance requirements promptly.

6. Communication & Coordination

• Act as a point of contact for external stakeholders, visitors, and service providers.
• Handle phone calls, emails, and general office correspondence.
• Assist in circulating memos, notifications, and other internal communications.

7. Compliance & Policy Implementation

• Ensure compliance with organizational policies and administrative procedures.
• Support HR and management in implementing SOPs and guidelines.
• Maintain confidentiality of organizational information.

8. Travel, Logistics & Event Support

• Arrange travel, transport, and accommodation for staff when required.
• Coordinate logistics for meetings, trainings, and events.
• Assist in managing seating arrangements, setup, and equipment.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Experience in administration or office management is preferred.
• Strong communication, organizational, and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Job Type: Full-time

Work Location: In person