Administration Manager

Fun City is looking to Hire an Administration Manager in Centaurus Mall with 8-above years of exceptional administrative and managerial experience.

Key Responsibility & Duties: -

• Managing daily administrative operational tasks.
• Carrying out all type of purchasing, delivery and coordination with mall management regarding permits of purchased items and their inward movement.
• Facility management and maintaining floor decorum and efficiently resolving all the administrative issue that may arise.
• Coordination and Liaison with Finance department regarding approval and PRN of regular purchasing also preparing PRN, GRN and Out Gate Pass (OGP) and getting them approved from HOD / GM-P.
• Maintaining the administrative stock (Stationary, maintenance tools, First Aid kit, etc) and updating stock report.
• Maintains administrative staff by orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Coordinating and liaising with all the departments especially Marketing, HR and operations, regarding all sorts of printing tasks and activities.
• Coordinating and liaising with third party housekeeping vendor regarding housekeeping staff issues. Also managing and monitoring their daily work schedules.
• Accomplishes staff results by communicating job expectations; planning and monitoring; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• To maintain excellent relation with Customs Department and other related
• Provides supplies by identifying needs of different departments. Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Assisting HOD in all the travel requirements of Fun City staff / management.
• Assisting HOD in center’s rent related matters with the mall.
• Manage schedules and deadlines
• Taking care of all kinds of payments and generating GRN’s for Finance department.
• Keeping in custody any legal and asset’s related documents of Fun City as directed by HOD / Management.
• Ensure firefighting and other safety equipment’s are in proper working condition
• Any other task assigned by HOD / Management.

Required Qualification, Experience and Skills

Qualification

Minimum Bachelor's degree in Management Science, or related field. MBA preferred.

Experience

Above 8 years’ experience in the same capacity.

Skill Required

Technical:-

• Vendor Management
• Client Management
• Facility Management
• Stock taking and inventory management
• Ability to write daily, weekly and monthly reports on inventory flow.

General:-

• Proficient Communication skills
• Interpersonal Skills having positive behavior with colleagues
• Team-player abilities and able to work independently as well
• Client oriented and should have supporting attitude to help the internal clients
• Accept challenges and can handle pressure
• Hardworking, dedicated and self-motivated.
• Can stay back at office in the late hours on as and when required basis.
• Excellent interpersonal and networking skills to interact with clients from all sections.
• Can do attitude
• Analytical and problem-solving skills.

Location: Fun City, 4th floor, Centaurus Mall, Islamabad

Job Type: Full-time

Work Location: In person