Administrative Assistant

Position Overview

We are looking for a highly organized, proactive, and resourceful Administrative Assistant to provide critical support to our team. The ideal candidate thrives in fast-paced environments, communicates clearly, and enjoys keeping things running smoothly behind the scenes. You’ll be the backbone of daily office operations, ensuring that everything from scheduling to documentation is handled efficiently and professionally.

Key ResponsibilitiesOffice & Administrative Support

• Act as the first point of contact for incoming calls, emails, visitors, and general inquiries
• Maintain organized digital and physical filing systems for company documents, records, and reports
• Prepare, format, and edit internal and external communications including letters, memos, emails, and presentations
• Handle data entry, record keeping, and database management using tools like Excel, Google Sheets, or CRM software
• Monitor and manage office supplies inventory; coordinate orders and deliveries
• Liaise with external vendors, suppliers, and service providers

Meeting & Calendar Management

• Schedule and coordinate meetings, appointments, and travel arrangements for managers or departments
• Prepare meeting agendas, take clear and actionable minutes, and follow up on assigned tasks
• Manage room bookings and technology setup for both in-person and virtual meetings

Team Support

• Assist departments in daily administrative needs, such as document collection, report generation, or task tracking
• Help coordinate internal events, trainings, or team-building activities
• Support onboarding for new hires by preparing welcome kits, paperwork, and access credentials

Reporting & Documentation

• Compile data and assist in creating weekly, monthly, or quarterly reports
• Maintain confidential employee or client records in accordance with company policies and legal requirements
• Track and submit expense reports or reimbursement forms as needed

Skills & QualificationsRequired:

• 2+ years of experience in an administrative or office support role
• Excellent in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
• Excellent written and verbal communication skills
• Strong time-management and organizational abilities
• Ability to multitask, prioritize tasks, and work independently
• High level of professionalism, discretion, and confidentiality
• Bilingual or multilingual skills are a plus
• Experience with office tools

Job Type: Full-time

Pay: QAR500.00 - QAR700.00 per month