Administrative Assistant

Description

ADMINISTRATIVE ASSISTANT
This position is fully remote.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical technologies and specialty systems. We’re the POWER behind making the improbable possible.

We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About the position

Responsible for providing various administrative and office support to the National Tool Third Party Rental Program, requiring a confident, professional, organized, dependable, self-motivated, and thorough approach. This position assists with general administrative and communication support, and is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment and problem-solving in handling important administrative functions, in alignment with all Company policies, procedures, key objectives and regulations.

Our Ideal Candidate

• Can work autonomously and creatively solve problems.
• Has a growth mindset and is always looking to continually learn and grow.
• Excellent Attention to Detail

Day in the life

• Establishes and maintains office organization and provides a full range of administrative support, including document preparation, record maintenance, and tracking information related to active projects, operational activities, or department initiatives.
• Provides general administrative coordination and support for assigned department functions, which may include maintaining reports, tracking information, and assisting with documentation related to projects, operational activities, or departmental processes.
• Supports departmental processes by maintaining logs, records, and tracking systems to ensure accurate documentation and timely communication of information to internal stakeholders.
• Generates and distributes routine administrative or operational reports to support department leadership and project teams.
• Assists with monitoring and maintaining department records related to vendors, equipment, project resources, or other operational needs as assigned.
• Supports internal processes by helping identify discrepancies in documentation or records and escalating questions or concerns to appropriate team members.
• Provides administrative support for internal systems or tools used by the department to track projects, equipment, operational activities, or other resources.
• Creates and maintains vendor contact information, department support documentation, and other administrative reference materials.
• Maintains professional and technical knowledge by establishing solid networks and communicating effectively with co-workers, customers, project managers, foremen, subcontractors, vendors, office staff, and field personnel.
• May review and process employee expense reports and assist with other routine administrative processes as needed.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. Associate degree preferred.
• Minimum 1-3 years of administrative support experience, preferably in manufacturing, construction, or a related business.
• Experience with Microsoft Office software applications.
• Experience working closely with confidential and proprietary information and maintaining integrity of conversations and data where needed.
• Strong professional team player, with effective collaboration, organizational and relationship-building skills. Demonstrated elevated level of integrity and dependability.
• Ability to manage workflow and meet deadlines in a fast-paced environment with multiple and sometimes changing priorities independently and effectively.
• Excellent written communication skills, including high quality documentation and report preparation. Strong listening, interpersonal and verbal communication skills. Strong telephone communication skills.
• Strong independent problem-solving skills, detail orientation, customer service and time management skills.
• Process orientation preferred.

Travel

• Occasional Travel may be required

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.

Legal and Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affirmative Action, Equal Opportunity Employer. #MN70-0

Beware of fraudulent job postings. ArchKey Solutions only communicates through official channels. All official communication will come from an @archkey.com email address and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.