Administrative Assistant

*Please do not reach out to the office directly regarding inquiries. All hiring and follow-up will be done through Indeed until a decision is made.

Job Overview:
We are seeking a highly organized Administrative Assistant to provide comprehensive support to our CEO on a day-to-day basis. The ideal candidate will have exceptional organizational skills, strong project coordination abilities, and a keen attention to detail. The Administrative Assistant will be responsible for managing the CEO's calendar, coordinating events, performing clerical tasks, assisting with office management duties, and handling a range of personal matters on behalf of leadership as well. Proficiency in QuickBooks, data entry, and computer literacy is required.

Responsibilities:
- Manage calendar, schedule appointments, and coordinate meetings

- Manage email and place orders.

- Will handle high volume of emails daily and correspond with vendors, attorneys, and staff
- Coordinate travel arrangements and prepare itineraries
- Assist with planning and coordination, including booking trips/venues, arranging catering, and managing logistics
- Perform clerical tasks such as answering phone calls, and handling correspondence/mail
- Maintain office supplies inventory and place orders as needed
- Assist with data entry and record keeping using QuickBooks or other relevant software
- Prepare reports, presentations, and other documents as requested by leadership
- Conduct research on various topics as assigned
- Handle confidential information with discretion

Experience:
- Proven experience as an Administrative Assistant or Executive Assistant supporting C-level executives
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent project coordination abilities
- Proficiency in calendar management and scheduling software
- Experience in event planning and coordination is a plus
- Familiarity with office management procedures and basic accounting principles
- Proficient in using phone systems and other office equipment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of QuickBooks or similar accounting software is required

We offer competitive compensation based on experience.

**Background check required**

Should be willing to commute to our Central Phoenix location.

If you are a highly organized individual with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this position. Please submit your resume along with a cover letter detailing your relevant experience and letting us know why you think you're a good fit.

Job Types: Full-time, Part-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Ability to Relocate:

• Phoenix, AZ 85004: Relocate before starting work (Required)

Work Location: In person