Administrative Assistant

At ECO USA, LLC., we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage schedules, and meet changing deadlines is essential to the position.

Objectives of this role

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
• Maintain workflow such as scheduling, communications, and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders when needed, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Manage payroll processing, including collecting timesheets, verifying hours, and coordinating with payroll providers to ensure timely and accurate employee payment
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings
• Assist with budgeting activities including contact with suppliers and vendors
• Coordinate employee onboarding by preparing new hire paperwork, setting up employee records and system access, and ensuring new employees receive necessary orientation and resources

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

Preferred skills and qualifications

• College degree or equivalent
• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

This position will ask the qualified candidate to work a 40 (forty) hour (minimum) work week, Monday through Friday, typically starting no later than 8am each day.

Pay will be commensurable with experience.

Benefits include medical/dental/eye insurance, 401k with 4% matching, 3 paid sick days and 7 paid holidays per year and, 2 (two) weeks PTO after first year of employment.

If you are ready to be a part of one of the fastest growing companies in the United States and feel you meet the requirements of the position, please apply immediately.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Office experience: 1 year (Required)

Ability to Relocate:

• Parkersburg, WV 26101: Relocate before starting work (Required)

Work Location: In person