Administrative Assistant

Driven by People. Powered by Opportunity.

If you're looking for a company that values growth and professional development, you've come to the right place. At Ensolum, you'll enhance your organizational and communication skills, support key projects, and be encouraged to find innovative solutions. You'll work closely with a talented team of professionals, gaining valuable experience in a collaborative environment, all while contributing to the success of our projects and operations.

We’re hiring an organized and detail oriented Administrative Assistant to work in the office with our Houston, TX team. In this role, you’ll play an important part in supporting daily operations by assisting with fleet administration, safety compliance tracking, contract documentation, and light accounting tasks. You will help ensure critical records are accurate and up to date, support compliance reporting requirements, and contribute to efficient coordination across operational and administrative functions. Interested? Keep reading.

Responsibilities

As an Administrative Assistant at Ensolum, your day-to-day responsibilities will vary, and they will typically include the following:

• Provide administrative support for company fleet management, including maintaining vehicle records, registrations, and insurance documentation
• Assist with tracking driver qualifications, motor vehicle records, and fleet-related compliance requirements
• Support safety compliance reporting and documentation through safety portals such as ISN, NMCS, and DISA
• Track contract-related safety requirements, training records, and compliance documentation
• Assist with contract administration tasks, including maintaining files, monitoring key dates, and organizing supporting documentation
• Provide light accounting support such as processing invoices, tracking expenses, and assisting with basic financial records
• Assist with general administrative tasks including data entry, document preparation, supply ordering, and scheduling support as needed

Qualifications

We’re always looking for people who are self-motivated, learning-oriented, and client-centric. And to be considered for this role at Ensolum, you’ll also need a few more qualification requirements:

• Associate degree or equivalent work experience in administration, business, accounting, or a related field
• 2 to 5 years of administrative or office support experience, preferably in a professional services, engineering, environmental, or construction-related environment
• Experience supporting safety programs and fleet administration
• Basic accounting or bookkeeping experience, including invoice processing or expense tracking
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook
• Ability to communicate effectively and coordinate with multiple internal departments and external partners

It would be great if you also have:

• Experience with contractor safety platforms such as ISN, NMCS, DISA, or similar systems

Who we are:

Ensolum [en-ˈsō-ləm]

Derived from Latin roots: "en-" (within, inside) and "solum" (ground, soil).

Noun: A company dedicated to providing innovative and sustainable solutions for environmental challenges through technical expertise in geology, environmental science, and engineering.

Why our clients love us:

Ensolum is a customer focused company that delivers environmental, health, safety, and industrial hygiene services. Ensolum offers comprehensive professional and field services to assess, prevent, and remediate environmental issues related to water, ground, air quality, and facilities. Blending superb technical skills with creativity and business savvy, we focus on reducing or eliminating environmental risks and liabilities economically and expediently.

Ensolum’s mission is to combine sustainable environmental solutions with forward thinking, cost effective, innovative and value-added technologies that balance our clients’ economic resources and environmental challenges while providing our clients with a competitive advantage.

How to apply:

Submit your application along with your resume and pay requirements. If we’d like to find out more about your qualifications, we’ll contact you for a virtual or in-person interview. If not this time, we’ll hold onto your resume for consideration of future openings. Please note that you must be legally authorized to work in the US without sponsorship.

Ensolum is an equal opportunity employer.

Pay: $28.00 - $36.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person