Administrative Assistant

Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and assist the General Manager. The ideal candidate will be responsible for a variety of administrative and accounting tasks including payroll, certified payroll, accounts payable/receivable, invoicing, and maintaining production logs. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Process weekly payroll and certified payroll reports
• Manage accounts payable and accounts receivable
• Prepare and send customer invoices
• Assist with employee hiring and onboarding processes
• Maintain and update production logs and job documentation
• Support the General Manager with administrative and operational tasks
• Organize and maintain office records and files
• Communicate with vendors, clients, and internal team members as needed
• Ensure accurate record keeping and data entry

Qualifications

• Previous experience in administrative support, office management, or accounting preferred
• Experience with payroll and certified payroll is a plus
• Familiarity with AP/AR and invoicing processes
• Strong organizational and time management skills
• Excellent communication and problem-solving abilities
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential information with professionalism

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person