Administrative Assistant

<Job Overview>
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be trained to be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

<Duties>

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Handle data entry tasks with precision, maintaining accurate records in digital and physical filing systems
• Support office management through calendar coordination, scheduling appointments, meetings, and reminders
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, proofreading, and communication
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Provide excellent customer service by responding promptly to inquiries and supporting client needs efficiently
• Perform clerical duties such as photocopying, faxing, mailing, and organizing files for easy retrieval

<Skills>

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or bookkeeping software is highly desirable
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Bilingual abilities are a plus to effectively communicate with diverse clients and staff
• Strong typing skills coupled with high computer literacy for efficient data entry and document proofreading
• Knowledge of office management procedures including filing systems, calendar management, and time management techniques
• Have basic troubleshooting skills for computer/printer/scanner
• Have a "figure it out" attitude when faced with new challenges, such as computer technical difficulties, leaning basic knowledge of orchard removal practices, and ongoing grants.
• Have a high school diploma and at least 1-2 years office experience.
• Ability to handle confidential information discreetly while providing top-tier customer supportJoin us as an Administrative Assistant where your proactive attitude will make a real difference! Bring your organizational prowess, tech-savviness, and friendly demeanor to create a positive impact every day. We’re excited to support your growth in a role that values dedication, professionalism, and enthusiasm!

Pay: $17.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person