Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering top-tier customer service. If you’re ready to take on a role that combines multitasking, organization, and proactive support, we want to hear from you!

Duties

• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle calendar management and scheduling for team members and attorney, including appointment setting and meeting coordination using Microsoft Office.
• Perform data entry, filing, and proofreading tasks to maintain accurate records and ensure document quality
• Support office management by overseeing supply inventory, organizing files, and maintaining a clean, efficient workspace
• Provide customer support via phone or in person, addressing inquiries promptly and professionally
• Assist with bookkeeping activities using QuickBooks or similar software to track expenses and manage basic financial records.
• Help prepare monthly financial reports and summaries for management.
• Prepare quarterly and end of year reports for CPA.
• Perform basic account and bank reconciliations to ensure accurate and up to date financial information.
• Familiarity with Clio Manage preferred.
• Confidentially with office record and files is paramount.

Experience

• Proven experience in an office environment with clerical responsibilities such as data entry, filing, and document proofreading
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), and basic bookkeeping software like QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Demonstrated customer service skills with professional phone etiquette and the ability to handle multi-line phone systems confidently
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively
• Previous experience as a receptionist—legal—is a plus, along with personal assistant experience or office management roles
• Familiarity with time management techniques to juggle multiple responsibilities efficiently

This role is perfect for someone eager to grow their administrative career while making a meaningful impact every day. We value energetic professionals who thrive on multitasking, supporting others, and maintaining high standards of professionalism.

Pay: $20.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person