Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently using excellent phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information
• Assist with calendar management and scheduling appointments for team members or executives
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer support via phone or email, addressing inquiries with a friendly and helpful attitude
• Coordinate office supplies inventory and place orders as needed to ensure smooth operations

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated clerical experience including filing, proofreading, data entry, and document management
• Bilingual abilities are highly valued to assist diverse client needs and improve communication within the team
• Experience in office management or administrative roles such as medical or dental receptionist is preferred
• Exceptional customer service skills coupled with professional phone etiquette and active listening skills
• Ability to multitask efficiently while maintaining high accuracy in typing and data entry tasks
• Personal assistant experience or familiarity with calendar management enhances your fit for this role

Join us to be part of a vibrant team where your proactive approach and organizational expertise will make a meaningful impact! We value energetic professionals who thrive on supporting others and streamlining office processes. This is more than just an administrative role — it’s an opportunity to grow your career in a supportive environment that recognizes your contributions.

Pay: $20.00 per hour

Work Location: In person