Administrative Assistant

The Maine Long-Term Care Ombudsman Program is looking for a highly organized and detail-oriented administrative assistant. This full-time position is a great opportunity to provide administrative support and general office management for a dedicated and busy team of advocates and volunteers who serve older and disabled adults who need long-term services and supports. This position requires a courteous and welcoming telephone manner, strong verbal and written communication skills, and proficiency with Microsoft Office Suite.

Responsibilities:

-Answering phone calls and directing callers to the appropriate person

-Maintain professional and polite communication via email, mail, and over the phone

-Scheduling meetings as requested

-Managing office tasks such as preparing letters, memos, and preparing reports

-Maintaining files including electronic files

-Serving as a contact for vendors

-Managing and ordering office supplies

-Mail collection and distribution

-Prepare, format, edit, and proofread papers for consideration and presentation by the Executive Director, committees, and board of directors

-Making travel arrangements as needed

-Other duties may be assigned

The successful candidate will possess the following qualities:

-Good organizational and time management skills

-Good interpersonal skills, desire to be proactive, and approachable personality

-Ability to adjust actions in relation to others’ activities and manage one own’s time and others’ time

Eligibility Requirements:

-2 to 3 years prior administrative experience

-Highly proficient in Microsoft Office Suite

-Excellent computer skills including typing

-Attention to detail

The Maine-Long Term Care Ombudsman Program is an equal opportunity employer.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative: 2 years (Preferred)

Work Location: In person