Administrative Assistant

Job Summary:

McCarroll Design & Building Company LLC is seeking an organized, detail-oriented individual to join our team as an office assistant.

We are a growing residential construction company seeking a highly organized, detail-oriented Office Assistant to manage administrative operations and support project execution from pre-construction through closeout.

A strong candidate will have experience working with Quickbooks, Google Sheets/Microsoft Excel, Google Docs/Microsoft Word, and basic social media platforms.

The ideal candidate is proactive, systems-minded, comfortable with construction terminology, and capable of managing multiple workflows simultaneously.

Key Responsibilities:

• Assemble and maintain project files (digital and physical)
• Assist with project management documentation
• Coordinate subcontractor documentation (W-9s, COIs, lien waivers)
• Standardizing company document templates
• Maintain organized financial records for CPA review (Experience with QuickBooks or similar accounting software required.)
• Reconcile bank and credit card statements
• Track project budgets, payroll documents, and invoices/payments
• Manage company social media accounts (Instagram, Facebook, etc.)
• Assist in maintaining website content
• Manage calendars and scheduling
• Assist with SOP documentation and systems development
• Support special projects as assigned

Qualifications:

• 2+ years administrative or bookkeeping experience (construction preferred)
• Proficiency in Microsoft Office and/or Google Workspace
• QuickBooks or similar accounting software experience
• Strong written and verbal communication skills
• Highly organized and systems-oriented
• Ability to prioritize and work independently

Salary & Schedule:

Hourly position with initial rate of $20/hour. Work will be part time (3 days/week) to begin, with the opportunity to reach 40 hours per week. Work from home with semi-regular (1 day/week) in-office work. Specific work days are negotiable.

Equal Opportunity Employer:

We are an equal opportunity employer and welcome applicants from all backgrounds to apply for this position. If you are interested in this opportunity and meet the qualifications listed above, please submit your resume and a brief cover letter explaining why you are the ideal candidate for this role.

Job Types: Full-time, Part-time

Pay: $20.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Grosse Pointe Park, MI 48230