Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and deliver exceptional customer service. As an energetic and proactive member of our organization, you will manage administrative tasks with precision, foster positive interactions with clients and visitors, and ensure the smooth functioning of our office environment. Your expertise in office management, clerical duties, and communication will be instrumental in helping us achieve our goals and maintain a professional, welcoming atmosphere.

Responsibilities

• Assigns driver vehicles as needed to routes. Performs scheduling function for trips.
• Handle incoming calls, direct inquiries appropriately, and maintain excellent phone etiquette to ensure positive customer interactions
• Arranges for faxing, coping, mail distribution, an d preparing computers to send and receive electronic data and administers the file system.
• Schedules and coordinates meetings as needed, arranges details of meetings such as location and prepares agendas as needed.
• Perform data entry, filing, proofreading, and document management to keep records accurate and organized.
• Communicates access and/or loading problems to supervisor.
• Responsible for keeping updated on all company policies and procedures, and all training requirements.
• Assist with invoicing, billing, and financial record keeping
• Assist with office management duties including supply inventory, equipment maintenance, and general administrative support
• Provide customer support by addressing inquiries promptly and professionally while maintaining a positive attitude
• Ensures that specific services are provided to meet the needs of particular customers.
• Perform other duties as required

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for effective document creation and communication
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent typing speed combined with meticulous proofreading skills to produce error-free documents
• Knowledge of clerical procedures including filing, data entry, and record keeping for seamless administrative operations
• Exceptional customer service skills coupled with professional phone etiquette to foster positive relationships with clients and visitors
• Personal assistant experience or medical receptionist background is advantageous for handling specialized administrative tasks

Join us in creating an organized, efficient workplace where your skills make a real difference! We value energetic individuals who thrive on providing outstanding support while maintaining professionalism. This paid position offers the chance to develop your career in office administration while contributing to a vibrant team dedicated to excellence.

Pay: $19.50 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person