Administrative Assistant

Job Summary

We are looking for a dependable Administrative Assistant to help keep our office organized and running smoothly. This role supports project managers and leadership with day-to-day administrative tasks, communication, and document organization. The ideal candidate is detail-oriented, comfortable using common office software, and able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls and emails
• Provide administrative support to project managers and office staff
• Organize and maintain digital and paper files
• Assist with scheduling meetings and managing calendars
• Prepare documents, reports, and spreadsheets as needed
• Track and organize project documents and correspondence
• Assist with data entry and updating internal records
• Support general office operations and help keep projects moving

Qualifications

• Previous administrative or office experience preferred
• Strong organizational and time-management skills
• Comfortable using Microsoft Office (Excel, Word, Outlook)
• Good written and verbal communication skills
• Ability to handle multiple tasks and priorities
• Attention to detail and reliability

Nice to Have

• Experience working in construction, contracting, or project-based environments
• Familiarity with QuickBooks or similar accounting software
• Experience organizing project files or bid documents (prefered but not required)

What We Offer

• Competitive pay based on experience
• Stable, team-oriented work environment
• Opportunity to learn and grow within the company

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Work Location: In person