Administrative Assistant

The Upshur County Senior Center is seeking a detail-oriented Office Assistant to support our In-Home Care nursing staff and program operations. This position plays an important role in maintaining client records, assisting with plans of care documentation, and coordinating schedules for in-home care staff. The ideal candidate is organized, dependable, and comfortable working in a healthcare administrative environment.

Education

• High School Diploma or equivalent required
• Associate or Bachelor’s degree in healthcare administration, business, or a related field preferred

Experience

• At least 1 year of office or administrative experience preferred
• Experience with data entry, scheduling, or healthcare records is a plus

Key Responsibilities

• Provide administrative support to the Director and In-Home Care nursing staff
• Maintain and update client records, plans of care, and service documentation
• Enter and maintain client data and monthly activity records in Gainwell
• Monitor files and assist with updates for reporting purposes
• Assist nursing staff with scheduling direct care workers for in-home services
• Track employee documentation including background checks, CPR certifications, driver’s licenses, and insurance
• Maintain staff training records through WV Cares
• Assist with new employee onboarding, including paperwork and background check scheduling
• Assist with payroll preparation and administrative tasks
• Answer phone calls and assist clients or direct inquiries appropriately
• Assist with inventory and ordering of program supplies

Requirements

• Strong organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency with Microsoft Word and Excel
• Ability to learn state reporting systems such as WellSky
• Ability to work both independently and as part of a team
• Must pass a West Virginia Department of Human Services background check

Physical Requirements

• Work primarily in an office environment
• Ability to sit, stand, and occasionally lift up to 25 lbs

Travel

Occasional travel may be required for meetings, training, or workshops within the service area.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Signing bonus

Work Location: In person