Administrative Assistant

Are you an agile, proactive Administrative Assistant looking to step into the fast-paced world of global beauty?

We are seeking a high-energy professional to join a world-renowned beauty company at their stunning SoHo headquarters. This is a 3-month temporary assignment (with potential for extension) supporting three dynamic VPs. If you thrive in a "work hard, play hard" environment and love the intersection of logistics and creativity, we want to hear from you!

The Perks

• Prime Location: Work in the heart of SoHo, surrounded by the best inspiration, coffee, and shopping in NYC.
• The "Friday Finish": Enjoy a full-time impact with a 1:30 PM Friday exit.
• Industry Access: Gain experience within a global powerhouse in the beauty and cosmetics space.

The Schedule (36.5 Hours/Week)

• Monday – Thursday: 9:00 AM – 5:30 PM (30-minute lunch)
• Friday: 9:00 AM – 1:30 PM ( Start your weekend early! )

What You’ll Do

As the right hand to three VPs, you will be the "glue" that keeps operations seamless. Your day-to-day includes:

• Executive Support: Expertly managing complex Outlook calendars and shifting priorities.
• Travel & Logistics: Orchestrating domestic and international travel, including detailed itineraries and ground transport.
• Meeting Coordination: Leading the charge on meeting setups—everything from AV needs and catering to preparing high-level presentation materials.
• Financial Admin: Processing POs, tracking expenses, and reconciling reports with precision.
• Office Culture: Assisting with new hire orientations, onboarding, and managing IT/supply requests to keep the team running at 100%.

Who You Are

• Agile & Proactive: You don’t just wait for instructions; you anticipate needs before they arise.
• Detail-Obsessed: You have a "double-check" mindset and excellent follow-through.
• Tech-Savvy: Expert-level proficiency in Microsoft Word, Excel, and PowerPoint is a must.
• Communicator: You possess a professional polish and can communicate effectively with stakeholders at all levels.