Administrative Assistant - District Nursing Director

Description

Pay Grade: H

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  Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
• Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
• Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you

Come join our team! As the Administrative Assistant to the District Nursing Director, you will join a dedicated group of public health professionals working to protect the health and well-being of communities across the state by supporting vital public health initiatives. This role offers the opportunity to make a meaningful impact, a great schedule, and a healthy work-life balance, allowing you to grow your career while maintaining time for what matters most to you.

Job Responsibilities

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  Assists the DND and other clinical coordinators with program and operational support.

• Answers calls to the DND’s office and route them appropriately.

• Manages the DND’s/department calendars.

  • Coordinates and schedules appointments, meetings, and travel arrangements.

  • Organize and schedule meetings.

  • Record and distribute minutes from meetings.

• Assists with the creation, formatting, and distribution of documents.

• Facilitates communication between the DND’s office, county health departments, program managers and other internal and external partners.

• Develop and maintain a filing system

  • Maintains files related to protocols and procedures and posts them to the intranet.

  • Maintains nurse workforce information and maintains nurse credentialing and training records.

  • Maintain electronic and manual filing systems.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Compile reports on an as needed basis.

  • Utilizes M&M to manage reports and input data.

  • Collects and aggregate data from nurse managers, program managers and other partners/stakeholders as requested.

  • Assists in benchmarking and purchasing efforts.

  • Assist in the preparation of regularly scheduled reports

• Handle sensitive information in a confidential manner

• Manage requests for clinical internships and other related college internship requests.

• Assists with contract and MOU renewals.

• Participates in emergency preparedness training and response.

• Performs additional professional responsibilities as assigned.

Minimum Qualifications

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  Associate degree or higher in a related field from an accredited college or university.

• Prior experience working in a public health setting.

Additional Information

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

ADA Statement

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-HR@dph.ga.gov.

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.