Administrative Assistant – Interior Design / Contracting (Tagalog Speaking)

We are seeking a proactive and organized Administrative Assistant with experience in Interior Design and Contracting to join our growing team in the UAE. The ideal candidate will have a strong administrative and secretarial background, with the ability to support project teams, manage communication with suppliers and vendors, and assist in preparing essential project documentation including BOQs.

Key Responsibilities:

• Provide administrative and secretarial support to the design and project management teams.
• Coordinate and liaise with vendors, suppliers, and contractors for material inquiries, pricing, and lead times.
• Prepare and follow up on quotations, purchase orders, and vendor agreements.
• Assist in the preparation of BOQs (Bills of Quantities) in coordination with the interior design and contracting team.
• Maintain project files, material samples, supplier databases, and related documentation.
• Organize meetings, take minutes, and follow up on action items.
• Handle correspondence, documentation, and filing in both digital and physical formats.
• Track project progress and assist in ensuring deadlines are met.
• Coordinate deliveries and site requirements with the operations team.
• Assist with basic procurement and sourcing of materials and finishes.

Requirements:

• Proven experience in an administrative or secretarial role, preferably within an interior design or contracting company in the UAE.
• Strong knowledge of UAE suppliers, vendors, and contracting procedures.
• Ability to read and understand BOQs and basic technical documents.
• Excellent communication and organizational skills.
• Proficient in MS Office (Word, Excel, Outlook); knowledge of AutoCAD or design software is a plus.
• Fluent in English and Tagalog.
• Strong attention to detail and time management skills.
• Ability to multitask in a fast-paced environment.

Salary:

Commensurate with experience

Job Types: Full-time, Permanent