Administrative Assistant Intern – Chief Marketing Officer (CMO)

Administrative Assistant Intern – Chief Marketing Officer (CMO)

Lotus Theory Wellness Services

Position Summary

The Administrative Assistant Intern for the CMO will provide high-level administrative and operational support to the Chief Marketing Officer, ensuring smooth execution of marketing initiatives, internal coordination, and system maintenance. This internship is designed for individuals seeking hands-on experience in marketing operations, project management, and executive support within a mission-driven wellness organization.

Key Responsibilities

Administrative Support

• Manage CMO calendar, scheduling, and meeting coordination
• Prepare agendas, meeting materials, and documentation for internal and external meetings
• Maintain task and project tracking systems to ensure timely completion of deliverables

Marketing Operations Assistance

• Support maintenance and organization of marketing systems (website, CRM, analytics dashboards)
• Assist with social media scheduling, content organization, and performance tracking
• Help monitor SEO, email campaigns, and digital performance metrics

Project Coordination

• Track progress on marketing campaigns, roadmaps, and initiatives
• Assist in collecting data for monthly and quarterly reports
• Support cross-functional collaboration and follow-ups with internal teams and external vendors

Research & Analysis

• Conduct basic market, competitor, or audience research as requested
• Compile data summaries for CMO review
• Assist in identifying opportunities for optimization and efficiency

Documentation & Compliance

• Help maintain accurate records for campaigns, reports, and marketing materials
• Ensure materials are stored in accordance with organizational standards and compliance requirements

Qualifications & Skills

• Currently enrolled in or recently completed a degree program in Marketing, Business Administration, Communications, or a related field
• Strong organizational, multitasking, and time-management skills
• Proficient in Microsoft Office, Google Workspace, and basic familiarity with marketing tools (CRM, social media, analytics)
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Detail-oriented, proactive, and adaptable to a fast-paced environment

Learning Outcomes

• Exposure to executive-level marketing strategy and decision-making
• Hands-on experience with marketing operations, systems maintenance, and reporting
• Understanding of how marketing aligns with operational and strategic objectives in a mission-driven organization
• Development of professional communication, project management, and analytical skills

Reporting Structure

• Reports directly to the Chief Marketing Officer (CMO)
• Collaborates with cross-functional teams as directed by the CMO

This internship is designed to provide practical experience while supporting Lotus Theory’s marketing operations, strategic initiatives, and overall mission.

Work Location: Remote