Administrative Assistant (Part Time) Bilingual

Job Overview
We are seeking a dynamic and detail-oriented Part-Time Bilingual Administrative Assistant to join our team! This vibrant role is perfect for someone who thrives in a fast-paced office environment, possesses excellent organizational skills, and is fluent in both English and Spanish. As a key support member, you will help ensure smooth daily operations, provide exceptional customer service, and assist with administrative tasks that keep our office running efficiently. This position offers an exciting opportunity to develop your office management skills while making a meaningful impact through your bilingual abilities.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Answer phone systems promptly, directing calls accurately and courteously
• Manage calendars, schedule appointments, and coordinate meetings for staff and clients
• Perform data entry, maintain filing systems, and ensure all documents are organized and accessible
• Support office management activities including supply ordering, inventory tracking, and general administrative support
• Proofread correspondence, reports, and other documents to ensure accuracy and clarity
• Provide customer support by addressing inquiries via phone or email in both languages
• Maintain office equipment and troubleshoot basic technical issues related to computer systems or Google Workspace applications

Requirements

• Fluency in English and Spanish language (bilingual proficiency required)
• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Familiarity with QuickBooks or other bookkeeping software is preferred
• Excellent organizational skills with the ability to multitask effectively in a busy setting
• Knowledge of phone systems, front desk procedures, and phone etiquette
• Previous experience as a receptionist or personal assistant with a background in Social Services and Criminal Justice is a plus but not required
• Ability to type quickly with high accuracy and perform proofreading tasks diligently
• Strong time management skills to prioritize tasks efficiently while maintaining attention to detail

Join us as a Part-Time Bilingual Administrative Assistant if you’re eager to bring energy to your workday, support our team’s success, and grow your administrative expertise!

Pay: $22.00 - $26.00 per hour

Work Location: In person