Administrative Executive

Job Title: Office Administration Executive

Department: Administration
Location: Ambuja Neotia Ecocenter, Business Park, EM Block, Sector V, Salt Lake, Kolkata, West Bengal 700091

Job Summary:

The Office Administration Executive is responsible for ensuring smooth office operations, facility management, vendor coordination, and administrative support across departments. The role focuses on maintaining an efficient, safe, and well-managed workplace environment that supports ICA Edu Skills’ business objectives.

Key Responsibilities:1. Office Facility Management

• Oversee day-to-day office operations and housekeeping activities.
• Coordinate Annual Maintenance Contracts (AMCs) and ensure timely renewals.
• Manage vendor relationships for maintenance and facility services.

2. Asset & Inventory Management

• Maintain and update stock registers for office supplies, IT assets, and consumables.
• Monitor asset issuance, return, and disposal as per company policy.

3. Front Office & Communication

• Handle reception, telephone board, visitor management, and courier dispatch.
• Maintain visitor logs and ensure smooth communication within departments.

4. Vendor & Procurement Coordination

• Source quotations, prepare Purchase Requisitions (PR) and Purchase Orders (PO).
• Follow up on delivery schedules, billing, and invoice clearance.

5. Compliance & Security

• Manage employee ID cards, CCTV surveillance, fire safety, and access control systems.
• Ensure compliance with company and safety protocols.

6. Documentation & MIS Reporting

• Maintain office records, contracts, and insurance documents.
• Prepare and submit monthly administrative MIS reports.

7. Event & Meeting Support

• Coordinate internal meetings, training sessions, and office events.
• Arrange logistics for conferences, celebrations, and workshops.

8. Employee Support & Coordination

• Facilitate new joiner desk setups, ID cards, and stationery issuance.
• Support HR/admin teams with employee engagement activities.

9. Government Liaisoning

• Coordinate with government departments for CE, Professional Tax, and other statutory requirements.

Qualifications & Skills:

• Education: Graduate in any discipline (preferably BBA/B.Com).
• Experience: 3–5 years in office administration or facility management.
• Skills Required:
• Strong organizational and coordination abilities
• Good communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Vendor management and negotiation skills
• Basic understanding of compliance and safety norms

Personal Attributes:

• Detail-oriented and proactive
• Reliable and self-motivated
• Strong sense of responsibility and confidentiality
• Ability to multitask and meet deadlines

Interested candidates apply on akhtar.friha@icagroup.in

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person