ADMINISTRATIVE OFFICE ASSISTANT II

Duties performed are of a senior secretarial nature. This is the second most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. Responsible for secretarial support to the Office of the Dean in the College of Health Professions to ensure effective day-to-day operations and delivery of services to faculty, staff, students and visitors. Exercises a moderate degree of decision making and independence of judgment.

High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions, with or without reasonable accommodation.

Experience with SAP Student Lifecycle Management system or similar on-line data management systems.
Experience working with data software applications.

~Provides front line administrative support while exercising confidentiality.
~Schedules appointments (mainly for associate dean), answers main college phone line, assists with triaging walk-ins, distributes mail; monitors multiple email accounts.
~Assists with event planning, including special events related to donor/alumni relations.
~Prepares travel arrangements with planning and scheduling as needed.
~Assists with listservs and digital signage updates.
~Assists with student employee supervision.
~Serves as recording secretary to committees as assigned, including Curriculum.
~Performs day-to-day financial functions and record keeping including journal entries, invoice vouchers, and employee reimbursement vouchers.
~Performs monthly reconciliation of accounts and business cards as well as maintains CMU business card charges through online mechanisms.
~Orders and inventories supplies.
~Issues visitor parking permits to guests.
~Types correspondence and prepares mailings.
~Assists with special projects, tasks and events as assigned. These projects will be varied and complex in nature and will require a high degree of autonomy.
~Assists with maintenance and usage of Health Professions vehicles.
~Assists in planning and record keeping for CHP Alumni Events.
~Processes donor and alumni acknowledgements.
~Runs reports and adds information to donor and financial activity utilizing university databases such as SAP and Millennium.
~Communicates with Alumni House ensuring proper documentation is processed.
~Works with Development and Alumni Relations on help desk requests including information for mailings, etc.
~Assists with financial projects for college Business Manager.
~Other duties as assigned.

None.

Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before November 1st, 2025.

Administrative Office Assistant

Minimum Starting Rate: $16.50 per hour

Academic Affairs

The HH & GA Dow College of Health Professions

Regular

Full-Time

1.0

12 month

Mon- Fri, 8:00am - 5:00pm, (evenings and weekends as needed)

Mount Pleasant, MI

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.