Administrative Officer

• Preparation of student list for new intake students
• Coordination with IT team for the creation of GBS student mails
• Sending welcome mails to students with their email credentials
• Creation of Batches in the system as per the workload allocation / Class Schedule.
• Enrolment / Unenrollment of student units in Academia
• Notifying IT team on the update of enrolment/ unenrollment of students in Moodle
• Preparation and Review of Student List for:
• Student Activation in Academia
• Follow-up pending attendance entry of Student from Faculty
• Closing and Completion of Registration
• Review and Register Students for Retake Units and Enrolling students for Retake Units Courses
• Preparation of Class Attendance Sheet
• Review and Re-activate Old PPND / Deferral Students
• Review and Updates of Student Strength
• Preparation of Student Demographic as and when required
• Preparation of KHDA's required data in coordination with Sr. Admin Manager
• Preparation of Pearson Certificates for KHDA attestation
• Preparation and review of Semester Progression and Retention of Students
• Review of Graduating Students and Academic & Admissions Documents
• Review of Pending Students Academic Status & take necessary action
• Review of new student files
• Auditing of documents
• Updates of documents
• Auditing of documents
• Contact Details (Local & International)
• Student File Scanning and Uploading
• Preparation and Printing of GBS Completion certificates and transcripts
• Preparation of Marks' Transcript upon student request
• Develop and maintain a filing system
• Preparation of student list for Registration to Pearson EOL.
• Compilation and Preparation of Pearson invoices for Finance payment.
• Assist in conduct of all examinations (Diagnostic / PSA / ACCA)
• Calling students for different purposes
• Coordination with various governing bodies
• Review and calling of Students for the ff:
  • Pending Documents submissions
• Publishing of results
• Assist in the preparation of regularly scheduled reports

Functional Role

• Conduct of Examination

Job Specifications

• Ability to communicate effectively in writing and to prepare written and electronic documents.
• Ability to plan, implement, evaluate and report activities conducted
• Ability to communicate orally, both in person and by telephone.
• Ability to present oneself in an authoritative manner to the students and professional manner to the Faculty members
• Ability to be both consistent and flexible as circumstances warrant.
• Ability to remain calm and supportive in administrative emergencies and/or crises when provided with appropriate supervision and direction.
• Be energetic and have a positive attitude

Preferred Qualifications

• A bachelor's degree in any field from an accredited college or university.
• Proficient in MS Office (Excel, Word, PowerPoint) and other office applications
• Familiar with IT Systems (for data management and reporting purposes)
• Excellent communication skills to address student queries (both in person and email queries)
• Candidates with experience in Academic Institutions (in the similar role) - Essential
• Good collaborator and team player.

Preferred Experience

• 3 to 5 yrs. of experience in the same field