Administrative Officer

Details

Open Date 04/28/2026

Requisition Number PRN44874B

Job Title Office Administrators

Working Title Administrative Officer

Career Progression Track P00

Track Level P3 - Career

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday regular business hours. Occasional evening work for lectures or events.

VP Area Academic Affairs

Department 00085 - Communication

Location Campus

City Salt Lake City, UT

Type of Recruitment Internal to the University

Pay Rate Range $58,000 - $65,000

Close Date 05/22/2026

Priority Review Date (Note - Posting may close at any time) 05/13/2026

Job Summary

Administrative Professional

The College of Humanities seeks an Administrative Professional to support the departments of Communication, Linguistics, and Ethnic, Gender & Disability Studies . This role contributes to the day-to-day operations of these units by providing a combination of administrative coordination, transactional support, and problem-solving.

Working closely with department leadership and administrative partners, this position helps ensure efficient, accurate, and responsive support across a range of academic and operational activities.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Administrative Professional/Office Administrator III

Key Responsibilities

Financial & Administrative Processing

• Process reimbursements, honoraria, and travel for faculty, students, and guests

• Support purchasing and reconciliation activities, including use of university systems (e.g., UShop, PCard)

• Maintain organized records and assist with basic budget tracking

Payroll & Hiring Support

• Prepare graduate student teaching offer letters

• Process personnel transactions (ePAFs) and support semester hiring processes

• Coordinate with HR and payroll offices to ensure timely processing

Faculty & Academic Support

• Coordinate administrative aspects of faculty hiring

• Support review processes (e.g., retention, promotion, tenure) by managing materials and communications

• Serve as a point of contact between faculty and administrative offices on matters such as leave, retirement, and related processes

Office & Operations Coordination

• Coordinate facility and maintenance requests and serve as liaison with campus service units

• Assist with office space assignments, access, and general office logistics

• Support front office operations and maintain shared resources and equipment

Student & Program Support (as needed)

• Assist with scholarship coordination and related administrative processes

This list is not intended to be exhaustive. Duties may evolve as business needs, staffing, and shared-services structures continue to develop.

Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Preferences

• Experience providing broad administrative support across multiple units.

• Experience documenting processes or supporting process improvement efforts.

• Strong organization, attention to detail, and ability to manage multiple priorities.

• Demonstrated ability to build trust and maintain positive working relationships.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.