Administrative Secretary

Summary

Join Kootenai County as an Administrative Secretary

Are you a highly organized, detail-oriented professional who thrives in a dynamic and impactful environment?

Kootenai County is seeking an experienced Administrative Secretary to support the Board of County Commissioners (BOCC). This is not your average administrative role — it's an opportunity to work directly with elected officials, department heads, attorneys, and the public in a position that requires confidentiality, professionalism, and a proactive approach.

Why You'll Love This Opportunity:

• Competitive Pay: $20.43 to $24.27 per hour depending on experience
• Amazing Benefits: Enjoy an exceptional benefits package including health care for eligible employees and their dependents through our free medical clinic, offering primary care, medications, lab services, and more
• Generous Paid Time Off: Earn up to 8 hours of vacation each month, with increases based on your years of service. We believe in giving you time to relax and recharge!
• Secure Your Future: Benefit from a strong retirement plan through the Public Employees Retirement System of Idaho (PERSI), so you can feel confident about your future.
• Career Growth: Opportunities for advancement and eligibility for public student loan forgiveness.

What You Would Be Doing

As the Administrative Secretary, you will serve as the key administrative support to the three County Commissioners. You will coordinate public meetings, prepare agendas, draft official resolutions, and serve as Clerk of the Board during public sessions, all while ensuring compliance with Idaho Code.

Key responsibilities include:

• Preparing and distributing agendas, public notices, and meeting minutes
• Coordinating with local, state, and federal agencies and other County departments
• Assisting with grant documentation, public bid processes, and legal publications
• Managing the BOCC calendar, official correspondence, and departmental website
• Providing excellent service to the public and internal stakeholders
• Handling accounts payable entries, travel coordination, and purchasing
• Supporting advisory boards including the Aquifer Protection District and Historic Preservation Commission
• Processing official records and maintaining accurate, confidential files
• Explore the full job description to see if this role is the right fit for you

Do You Have What It Takes?

• Associate’s degree or equivalent education/experience in administrative or secretarial support
• At least two years of relevant administrative experience
• Excellent communication skills—both written and verbal
• Strong organizational abilities and attention to detail
• Demonstrated ability to manage sensitive and confidential information with discretion
• A valid driver’s license and the ability to be insured

Important Details

This position occasionally requires attendance at evening or off-site meetings. As a deputized Clerk of the Court, you’ll be responsible for recording, transcribing, and attesting to official BOCC meetings. Strict confidentiality and professionalism are expected in all duties. You must also follow Idaho’s public records and open meetings laws.

Why You’ll Love Working Here:

You’ll be working in Kootenai County, one of the most picturesque places in northern Idaho! Nestled among scenic mountains and over 20 pristine lakes, our county is an outdoor enthusiast's dream. Located in Coeur d'Alene, you’ll enjoy a low crime rate, access to stunning natural beauty, and a peaceful, friendly community—making it the ideal place to work and live.

Ready to Apply?

If you're committed to public service, thrive in a fast-paced setting, and take pride in high-quality administrative work, we encourage you to apply.

Visit our online application page Kootenai County Employment Opportunities to submit your application, cover letter and resume by 5:00 PM PST October 20, 2025

Questions? Reach out to our Human Resources team at (208) 446-1640 or email kcrecruit@kcgov.us.

Equal Opportunity Employer/Vets Preference/Drug-Free Workplace