Advertising Administrative Assistant

About the Role:

The Advertising Administrative Assistant plays a crucial role in supporting the advertising department within the retail trade industry by managing administrative tasks that ensure smooth and efficient campaign execution. This position is responsible for coordinating communication between internal teams and external vendors, maintaining advertising schedules, and assisting with budget tracking and invoice processing. The role requires meticulous attention to detail to manage advertising materials, prepare reports, and organize documentation that supports marketing initiatives. By providing comprehensive administrative support, the assistant enables the advertising team to focus on creative and strategic efforts that drive brand awareness and sales growth. Ultimately, this position contributes to the overall success of advertising campaigns by ensuring operational efficiency and effective coordination across all involved parties.

Minimum Qualifications:

• Proven experience in an administrative or assistant role, preferably within advertising, marketing, or retail environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of database management.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience with advertising software or platforms such as Google Ads, Facebook Business Manager, or similar tools.
• Familiarity with retail trade industry practices and terminology.
• Basic understanding of budgeting and financial processes related to advertising campaigns.
• Associate or bachelor's degree in marketing, communications, business administration, or a related field.
• Demonstrated ability to work collaboratively in a fast-paced, team-oriented environment.

Responsibilities:

• Coordinate and schedule advertising campaigns and promotional activities in collaboration with marketing and sales teams.
• Manage communication with advertising vendors, media outlets, and internal stakeholders to ensure timely delivery of materials and services.
• Maintain and update advertising databases, track budgets, process invoices, and assist with financial record-keeping related to advertising expenditures.
• Organize and archive advertising materials, contracts, and correspondence to ensure easy retrieval and compliance with company policies.