Assistant Manager, Purchasing

Assistant Manager, Purchasing

Entity: Aga Khan University

Division: Purchasing and Supply Chain Management

Location: Karachi

Introduction to the Aga Khan University:

The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Role / Responsibilities:

The incumbent will be responsible for:

• Follow institutional policies related to functional responsibilities, code of ethics, discipline, acceptance of gifts, anti-fraud, and other HR-related policies.
• Develop short and medium-term plans for the department/division and participate in the strategic planning of the department's goals and alignment of University's vision.
• Provide strategic planning support to University/Hospital management for all supply chain activities that help the smooth running of overall operations.
• Studying the requirements, duties and obligations of the organization under contracts.
• Monitoring the implementation and performance of signed contracts.
• Build and maintain relationships with vendors, internal stakeholders and other business connections.
• Pre-qualification of contractors in line with the departmental policies.
• Ensure proper implementation of policies as and when required by various funding agencies.
• Develop strategies for standardizing products and services across the campuses.
• Manage contract award process in line with our Legal and Finance guidelines.
• Ensure compliance as per government regulation and quality management system of PSCMD, local and international quality standards.
• Maintaining, updating, and improving contractual records
• Training, supervising, and managing the contract team.

Periodic Duties/Responsibilities:

• Evaluate vendor’s performance on a yearly basis to ensure that vendors meet and exceeds expectations.
• Review outstanding Purchase Requisitions and Purchase Orders on a monthly basis with the supervisor and take appropriate actions, if required.
• Inventory analysis.

Requirements:

• Master’s degree in business administration, Engineering/ IT or equivalent.
• Additional degree/ certifications in Procurement/ Supply Chain will be considered as an added advantage.
• 3 - 5 years of relevant experience in the field of Purchasing and Supply Chain
• Hands-on relevant experience in Healthcare/ Hospital industry will be an added advantage.
• Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, supplier performance management, and life cycle costing processes.
• Assess, evaluate, analyse, and interpret contract or agreement terms and conditions and recommend alternative language, solutions and/or assist in resolving any supplier risk compliance, or performance issues, as necessary
• Strong research skills and an in-depth understanding of financial analytics and legal agreements
• Exceptional negotiation, persuasion and judgment skills.
• Excellent written and verbal communication skills.
• In-depth knowledge of the company’s core industry, policies, procedures and objectives.
• Leadership and management skills.
• Strong presentation skills.
• Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues
• Able to manage a high volume of work in a fast-paced environment with multiple priorities and deadlines
• Proficient computer skills with advanced skills in MS Office applications including Excel
• Excellent interpersonal skills and ability to work effectively and collaboratively with the senior Management

Comprehensive employment reference checks will be conducted