Board Secretariat Lead Officer

The Saudi Tadawul Group was established in March 2021, following the transformation of the Saudi Stock Exchange (Tadawul) into a Holding Group structure. It is the parent company with a portfolio of four subsidiaries, which operate independently while benefitting from the integration and synergies between one another.

The subsidiaries include: The Saudi Exchange, a dedicated stock exchange business, the Securities Clearing Center Company (Muqassa), the Securities Depository Center Company (Edaa) and Wamid – a new innovative applied technology services business, focused on providing innovation and nascent technologies to the capital markets industry through pragmatic innovation.

The Group aims to advance the Saudi capital market’s infrastructure in line with global best practices, while reinforcing Saudi Arabia’s position as an emerging market leader, a technologically advanced and attractive global investment destination and the gateway to the MENA region. It looks to support with the successful delivery of Saudi Arabia’s Financial Sector Development Program (FSDP) objectives, as part of Vision 2030, to boost economic growth and diversify the economy

Job Discerption

Principal Duties and Responsibilities

1. Organize meetings by sending invitations, coordinating agenda items, and ensuring management's time is utilized effectively
2. .Document correspondence and communications, ensuring proper archiving for easy retrieval
3. .Assist in documenting and producing an accurate record of meetings, highlighting key decisions and action items
4. .Follow up on decisions by communicating with relevant parties and tracking the implementation timeline.
5. Support logistical arrangements for meetings and ensure reports and key issues are well-captured.
6. Coordinate with external stakeholders and board members to ensure seamless communication and proper alignment on board-related matters.
7. Provide support in drafting and reviewing board-related documents, including resolutions, reports, and other materials to ensure accuracy and compliance.

Key Accountabilities

1. Carry out daily operations assigned for the department to comply with the company’s standards.
2. Prepare timely and accurate department reports to meet the requirements, objectives, and standards of the company and the department.
3. Ensure the satisfaction of internal and external customers to address their needs in a courteous and timely manner.
4. Follow all relevant policies, procedures, and processes in order for the work to be carried out in a controlled and consistent manner.
5. Contribute to the identification of opportunities for continuous improvement of processes and practices, work processes, cost effectiveness, and productivity enhancement.
6. Promote to other employees within the organization the implementation and adherence to policies, procedures, processes, and instructions.
7. Maintain a good and respectful relationship with other colleagues and represent the company in a good image.

JOB SPECIFICATIONS:

Education and Certifications

A bachelor’s degree in Law, Business Administration, Finance and accounting (or equivalent).

Knowledge and Experience

3 + years of experience in office administration with exposure to administrative services, and report writing is required

Skills

Required A professional Qualification in Governance related certifications

COMPETENCIES:

Core

• Positive & Constructive Attitude
• Internal & External Customer Focus
• Clarity of Thoughts & Communication
• Analytical Thinking & Calculated Risk Taking
• Organizational Commitment
• Cooperation & Collaboration