Buyer

C: A Buyer performs tasks to facilitate the purchase of ma­terials and services for various Town departments. Work is performed un­der the direction of the Director of Purchasing and General Services with leeway for independent decision carrying out assignments. The incumbent does related work as required.

:

Ensures all Town purchases comply with applicable NYS Law and the Town’s Procurement Policy;

Reviews requisitions for accuracy and compliance with the Town’s Procurement Policy;

Enters invoice data into the Town’s Microsoft Dynamics accounting software;

Submits Prevailing Wage Requests to the NYS Department of Labor, monitors the related project, and notifies NYS Department of Labor of the related project’s completion;

Prepares specifications for solicitations for significant purchases by collecting technical details and information;

Formats such solicitations for publishing;

Emails such solicitation documents to potential bidders and publishes same to internet distribution site;

Prepares for, and participates in, solicitation openings;

Records and tabulates bidders’ submissions, communicates bid submission summaries and details to interested Town departments, and prepares and distributes documentation in connection with related Town Board actions;

Acts as a resource for Town departments with respect to procurement opportunities available in reliance on NYS contracts, national cooperative contracts, and similar;

Maintains complex index, coding, and filing system including individual bid files;

Facilitates communication between Town departments and vendors related to various topics including: bid and quote renewals, vendor performance, delivery issues, and product quality

issues; and

Prepares correspondences and reports and maintains files and records as required;

: Good knowledge of the principles of modern busi­ness purchasing practices; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic, multiplication, and English; basic computer skills, including Word, Excel, Outlook, and Internet usage; strong organizational skills; excellent interpersonal skills; ability to understand and carry out oral and written directions; clerical aptitude, and ability to work independently of supervisor.

: Graduation from high school or possession of a New York State high school equivalency diploma and two (2) years of office-based experience including one (1) year of experience in which the primary responsibility was the purchasing of materials and/or services, billing, or financial record-keeping, or an equivalent combination.

Job Type: Full-time

Pay: $46,326.00 - $51,474.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Preferred)

Experience:

• Office: 2 years (Preferred)

Work Location: In person