Contracts and Procurement Specialist

Position: Contracts & Procurement Specialist

Industry: Construction – Commercial, Industrial, Government

Employment Type: Full-Time On-Site

Job Functions: Construction

Time: 5:00 PM – 1:00 AM PST

Job Description – Contracts & Procurement Specialist

A Construction Contracts and Procurement Specialist is responsible for managing contracts, sourcing materials and subcontractors, mitigating risk, and ensuring compliance throughout the lifecycle of a construction project.

This role bridges legal, financial, and operational functions to protect the company while ensuring projects are delivered on time and within budget.

Key Responsibilities

1. Contract Management

• Draft, review, and negotiate prime contracts, subcontracts, and purchase orders
• Ensure compliance with federal, state, and local regulations
• Manage change orders and contract modifications
• Identify and mitigate contractual risks
• Track insurance, bonding, and lien requirements
• Review pay applications, timesheets and assist in the project permitting process
• Review subcontractor invoices and purchase orders invoices
• Develop internal weekly project reports for the executive management team
• Lead weekly subcontractor meetings and write meeting minutes
• Assist and support the project team with daily project coordination activities
• Understand the scope of work, drawings, and specifications

2. Procurement Management

• Develop procurement strategies aligned with project schedules
• Source and prequalify subcontractors and suppliers
• Prepare and issue RFQs/RFPs
• Evaluate bids and conduct leveling analysis
• Negotiate pricing, terms, and delivery schedules
• Maintain vendor relationships and performance evaluations
• Purchase all materials, procure all equipment and coordinate between the field to ensure proper delivery of materials/equipment and call vendors to pick-up rented equipment when no longer needed on project sites

3. Cost & Risk Control

• Monitor procurement budgets and cost forecasts
• Analyze market pricing trends
• Ensure compliance with DBE, MBE, WBE, or other participation goals
• Manage supply chain risk and material lead times

4. Compliance & Documentation

• Maintain procurement logs and contract files
• Coordinate with legal, accounting, and project management teams
• Lead all aspects of the company’s safety and quality culture and creates awareness by demonstrating commitment to an injury-free work environment through individual actions

Required Skills & Qualifications

• Bachelor’s degree in Construction Management, Business, Engineering, or related field
• 5+ years of experience in construction contracts and procurement
• Strong knowledge of AIA contracts, public works procurement, and subcontract agreements
• Strong negotiation and analytical skills
• Understanding of risk allocation, indemnification, and insurance requirements
• Possess superb written and oral communication skills
• Possess intermediate to advanced level computer skills in Outlook, Excel, PowerPoint, Word, and Procore
• Must demonstrate key competencies in the areas of communication, planning, organizing, flexibility, adaptability, customer service, problem solving, attention to detail, and teamwork
• Must be organized, curious, proactive and efficient in daily tasks
• Must be able to meet deadlines and be results-driven

Job Type: Full-time

Work Location: In person