Contracts Coordinator

Position Overview: The Contracts Coordinator is responsible for managing and overseeing the entire contract lifecycle, from drafting and negotiation to execution and renewal. This role ensures that all contracts comply with company policies and legal requirements, while also supporting various departments in their contractual needs. The coordinator will maintain organized records and facilitate efficient contract management processes.

Key Responsibilities:

• Contract Drafting and Review:
• • Prepare, review, and revise contracts, including service agreements, non-disclosure agreements, purchase agreements, and other legal documents.
  • Ensure contracts comply with company policies, legal requirements, and industry standards.
  • Collaborate with legal counsel to address complex legal issues and obtain approvals.
• Negotiation Support:
• • Assist in the negotiation of contract terms and conditions with clients, vendors, and partners.
  • Work with internal stakeholders to align contract terms with business objectives and risk management strategies.
  • Provide guidance on contractual matters to project managers, sales teams, and other departments.
• Contract Management:
• • Maintain a centralized database of all contracts, ensuring accurate and up-to-date records.
  • Monitor contract deadlines, renewals, and expirations, and provide timely notifications to relevant parties.
  • Develop and implement procedures for contract storage, retrieval, and tracking.
• Compliance and Risk Management:
• • Ensure all contracts adhere to legal and regulatory requirements, as well as company policies.
  • Identify potential risks in contract terms and propose mitigation strategies.
  • Conduct periodic audits to ensure compliance with contractual obligations.
• Process Improvement:
• • Develop and improve contract management processes to enhance efficiency and reduce turnaround times.
  • Implement best practices for contract administration and management.
  • Provide training and support to staff on contract management procedures and policies.
• Reporting and Documentation:
• • Prepare regular reports on contract status, including active contracts, pending renewals, and compliance issues.
  • Document all contract-related activities and decisions for future reference.
  • Ensure proper documentation and filing of all executed contracts.
• Communication and Collaboration:
• • Act as the main point of contact for internal and external inquiries regarding contracts.
  • Facilitate effective communication between legal, finance, procurement, and other relevant departments.
  • Coordinate with external parties, such as clients, vendors, and partners, to resolve contract-related issues.

Requirements

Qualifications:

• Experience: Minimum of 3-5 years of experience in contract administration, legal support, or a similar role.
• Skills:
• • Strong understanding of contract law and legal terminology.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Effective communication and negotiation skills.
  • Ability to work independently and manage multiple priorities.
• Technical Proficiency:
• • Proficiency in Microsoft Office Suite, particularly Word and Excel.
  • Familiarity with contract management software and databases, Vista/Viewpoint Experience a plus.
  • Familiarity with contract management software and databases.

Working Conditions:

• Typical office environment with occasional need for extended hours to meet deadlines.

Benefits

Company Benefits:

• Health, dental, and vision insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Professional development opportunities.