Contracts Coordinator

• Closing date: 13-Nov-2025

About the role

The Contracts Coordinator reviews processes and ensure timely circulation and completion of contracts. He/she monitors contracts to ensure strict compliance with the company’s standards and company policies. reports and updates line manager on contract cycle and any identified deviations and discrepancies in workflow, and facilitate cross departments by proactively coordinating with relevant division/stakeholder and external stakeholders for contract input, negotiation and advice.

• Provide regular updates to line manager upon receipt of contract status and provide confirmation of executed contracts prior to shop opening in order to track the target opening date of the project and escalate agreement issues to avoid and recover delays.
• Manage vendor creation in QCAS for new supplier, coordination with suppliers and contractors for further processing.
• Raise QCAS request as per Management instructions and monitor status on a daily basis for any request of information required from our partners to ensure the process is on track to avoid delays. Manage the contracts sign-off, copies and distribution to all parties involved.
• Draft contracts as per the approved template and incorporate the agreed terms or if the supplier provides the draft, then arrange the review and feedback from Finance and from the Contracts Department. Liaise with 2nd party/supplier/internal stakeholders for any feedback or changes/requests from the Contracts Department.
• Maintain contract database and files, ensuring accurate records and facilitating easy track life of contracts, liaise with relevant Department stakeholders or escalate to Management to receive advice on contract plan of action for expiring contracts, proactively manage contract renewals, and terminations and update all concerned parties on the progress.
• Communicate with internal departments and external parties as and when required in relation to contract processing formalities and execution.
• Gather all information required by the Contracts Department to be able to administer contracts forms, templates and procedures.
• Provide client/partner support to ensure the smooth flow of information between key stakeholders, resolving any minor infringements arising from existing contracts.
• Maintain and update a register for all the templates and standard terms and conditions.
• Perform other department duties related to his / her position as directed by the Head of the Department

Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what’s never been done before.

About you

The successful candidate will have the following:

• Bachelor’s Degree or Equivalent with Minimum 2 years of job-related experience
• Minimum 2+ years of relevant experience
• Experience in a multinational environment preferably in an airline/travel/retail/hotel chain/firm/financial institution/construction company

Job Specific Skills:

• Strong communications skills - fluent in English (verbal/writing)
• Computer literate with a thorough knowledge of Microsoft Word, Excel, Power Point
• Ability to manage office workflow, strong attention and organized in managing contracts and document control

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.

Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

Application Guidelines

• Employees must submit applications through internal vacancies portal (via GEMS) only.
• Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.
• All internal candidates can only have three active applications at any point in time.
• All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role
• All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process
• If you are a Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require a NOC to apply for this role Undertake