Course Materials & Supply Buyer - VolShop - UTK

Responsible for buying course materials and school supplies for resale at the VolShop. Duties also include procurement of office supplies for the VolShop department through approved UT vendors. Must be proficient in buying software.

Proficient in Oracle NetSuite ERP computer system and vendor applications.

• On the buying team for a $10 million dollar course material program.
• Works directly with faculty and publishers to obtain information to process and provide course materials for each term. Corresponds and works collaboratively with faculty, staff and other entities on campus to get course material adoption deadlines.
• Responsible for course material digital activation, charge files, etc.
• Obtaining, analyzing, processing, and providing course materials submitted for adoption by the instructors.
• Proficient in: Excel, Smartsheet, Power Point, Verba Collect, Verba Connect and Oracle NetSuite ERP.
• Use of computer systems to create, process, and provide course materials digitally, through the LMS to students, or in print form.
• Ability to work in multiple systems, preparing and providing, digital, and print requested for a course, department, and/or resale.
• Responsible for correct ordering, provision, pricing, and invoicing of course material for resale in-store or the e-commerce website.
• Create presentations and reports when needed for presenting to administration, faculty or instructors.
• Creates and transfers charge files to the Bursar office for the charging of IA digital material to student accounts
• Buyer for $180,000 of school and office supplies
• Oversee all buying of office supply items for resale to students, faculty and departments for Volshop and Art & Architecture Stores.
• Supervises and delegates duties to student workers, including placing vendor orders and merchandising supplies on the sales floor.
• Presentations and demonstrations of new and trending supply items to students and departments.
• Manages inventory budgets and Open-to-Buy budgets with feedback and reporting from outside inventory consultant.
• Coordinates orders and shipments based on department or university schedule and initiates charges to the appropriate account.
• Overseas and negotiate orders with vendors and assures orders are placed in an adequate time to be received, priced and merchandised.
• Creates buying reports, including sales and open-to-buy to obtaining important data for informed decision making.
• Creates school supply bundles for special purchases, students, or departments.
• Maintains and updates school supply items on VolShop e-commerce website.
• Develops markdown plans for slow moving products.
• Works with marketing to create promotions for new product launches and clearance sales.

Procurement of department office supplies:

• Procures departmental office supplies for in-store use for VolShop with approval from the associate director or the director.
• Looks for vendors with best prices and always looking for cost saving for department.
• Make re-occurring payments to vendors using procurement card.
• Reconciles procurement card statement of purchase(s).
• Maintains and stays updated on all UTK procurement policies.
Reviewing orders to see if there is an opportunity to work with diverse suppliers when applicable.

• Miscellaneous/Other as required

MINIMUM REQUIREMENTS AND DESIRABLE QUALIFICATIONS

• Education: High school diploma or GED
• Bachelor’s degree preferred
• Training and experience in the buying and procurement of services, commodities, supplies, materials, and/or equipment.
• 1-3 years of relevant experience
• 1 year of experience in college or retail college bookstore preferred.

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

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