DAFNE Administrator

Responsible for the effective operations of the DAFNE project with the institute. Assist with driving the key deliverables and improving operations for qualitative outputs.

Responsibilities

• Booking all courses, recruitment nights, post course, refresher course, workshop and manage the team calendar/ meetings and arranging all related documents needed for that
• Assist with writing, updating all policies and procedures

• Arrange DAFNE file numbers and Keep the DAFNE filing system similar to the UK database system
• Responsible/ track DAFNE team (educators) documentation for the quality assurance
• Responsible/ track the quality assurance cycle every year
• Participating and overview the marketing and advertisement and social media accounts
• Responsible for annual reporting
• Follow up all open file requests related to DAFNE and update their status accordingly.
• Responsible and required to write finance and activity reports for the head of the unit
• Manage unit needs of storage and stationary items
• Act as a point of contact for data/information requests for DAFNE candidates and graduates
• Extract the base line data for DAFNE graduates from the hospital/polyclinic where has been diagnosed at, as well as any other medical information needed and follow it on yearly basis
• Follow up DAFNE hot line to be sure team replied to all messages and report it weekly
• Book appointments for DAFNE candidate and graduate as per needed
• Any other relevant duty as assigned by the team

Required Skills and Expertise:

Supervisory Responsibilities

Responsible to guide and direct the DAFNE coordinator and data entry staff members, and DAFNE receptionist

Education

Bachelors in related area

Requirements

• Over 5 years of previous experience in the similar role is required
• Knowledgeable of Microsoft applications (Word, Excel, Power point)
• Good communication skills
• Must be Bilingual (Arabic and English)