Emerati Human Resources Administrator

Rapiscan Systems is a global leader in detection technology, providing advanced cargo and vehicle inspection systems for ports, borders, military sites, high-threat facilities, and checkpoints. Our solutions help combat terrorism, drug smuggling, illegal immigration, and trade fraud. With a wide range of scanning configurations using low-, medium-, and high-energy X-ray technologies, we deliver best-in-class imaging, reliability, and operator satisfaction.

Role Overview

We are seeking a detail-oriented and proactive HR Administrator to join our HR team in the UAE. This role plays a vital part in supporting day-to-day HR operations, ensuring smooth employee experiences, and maintaining compliance with UAE labour laws. You’ll also provide administrative support across other MEA markets, contributing to a collaborative and efficient regional HR function.

Key Responsibilities

• Maintain and update employee records, including contracts, personal files, leave, and attendance.

• Draft and issue HR-related documents such as employment confirmations, salary certificates, NOCs, and visa letters.

• Manage onboarding for new hires, including induction, documentation, and coordination with IT and office setup.

• Serve as the first point of contact for employee HR queries, offering timely and professional support.

• Coordinate with the PRO for visa applications, renewals, and cancellations.

• Handle employee medical insurance applications and respond to related inquiries.

• Work closely with the finance team to ensure accurate and timely payroll processing.

• Prepare and distribute monthly payslips.

• Process HR-related invoices, ensuring proper submission, approval, and follow-up.

• Ensure compliance with UAE labour laws and internal HR policies.

• Support HR administrative tasks for other MEA markets, including documentation, payroll data, and insurance coordination.

What We’re Looking For

• You will be an Emerati national by birth to qualify.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Minimum 5 years of HR administration experience in the UAE; regional MEA experience is a plus.

• Solid understanding of UAE labour law; familiarity with HR practices in other MEA countries is advantageous.

• Experience with PRO services, including visa processing and government portals.

• Proficient in MS Office (Excel, Word, Outlook); HRIS experience is a bonus.

• Highly organized with strong attention to detail and the ability to manage multiple tasks across markets.

• Professional and discreet when handling sensitive and confidential information.