Events & Production Assistant Manager

Role Scope

Area(s) of Responsibility

Key Activities

• Support & Management
  

• Supports management and operational coverage at entertainment events and at shows/venues as requested.

• Provide administrative support to the team ensuring swift action to delegated tasks and prepares meeting agendas and notes.

• Supports the event operational or organizational aspects as required, including but not limited to:

o Marquee and seasonal celebrations.

o Corporate functions.

o Team buildings.

o Static installations.

o Interactive guest activities.

• Acts as entertainment manager on duty for event.

• Suggests event operational guidelines for the facility.
  

• Working with Contractors and other departments
  

• Works closely with vendors ensuring a positive and efficient working relationship.

• Oversees 3 rd party and internal installation, execution and de-rig of events as required, to include hands on work as required.
  

• Health, Safety & Risk Compliance
  

• Supports the implementation of HSE protocols during planning and onsite execution phases.

• Assists in the preparation and delivery of risk assessments and emergency action plans in collaboration with HSE and Security departments.

• Ensures events follow operational safety standards and guidelines for public venues.
  

• Asset/Document Management
  

• Maintains entertainment owned event assets in any required facility ensuring tidiness of areas such as storage, green rooms and other back of house spaces.

• Assists in the development and delivery of timelines and schedules with internal and external stakeholders.

• Produce & distributes show reports, install & derig reports.
  

• Technical & Production Coordination
  

• Liaises with technical vendors to ensure alignment with production needs (lighting, sound, staging, etc.).

• Reviews technical schedules and coordinates installation timelines with vendors.

• Provides on-ground support during setup, rehearsals, and breakdowns.
  

• Financial responsibilities
  

• Assists in tracking project-related expenditures and ensures compliance with procurement processes under the direction of the Manager – Events & Production
  

Qualifications, Experience and Skills

Education and Qualifications

• Essential :
• Higher Secondary or equivalent
  

• Desirable :
• Bachelor’s Degree in the arts, events or related fields ·
• Bachelor’s Degree in any technical Theatre discipline
  

Years of Experience

• Essential :
• Minimum of 2 years in theme park, live event, or entertainment production roles, including hands-on experience in coordinating event operations or show delivery.
  

• Desirable :
• 2+ years of experience in the event industry
  

Knowledge, Languages and Skills

• Essential:
• Ability to read CAD drawings and related construction/design documents ·
• Computer skills; Word, Excel and PowerPoint ·
• Proficiency in written and spoken English · Ability to develop and distribute reports, schedules and event manuals
  

• Desirable:
• Project management; vendor leadership; vendor negotiation