Executive Admin Assistant - Fluent in English

Company: Moldech

Location: DHA Phase 4, Lahore (On-site)

Salary: 110,000 PKR per month

Job Type: Full-time

About Us

Moldech is a fast-growing agency specializing in international business operations and e-commerce supply chain management. We operate in a highly structured, fast-paced global market and are looking for a meticulous, sharp, and highly organized Operations & Executive Assistant to serve as the operational backbone of our team.

Position Overview

We are looking for an administrative and operational powerhouse. This is not a sales or customer service role. Instead, you will be directly assisting leadership with high-level vendor management, compliance documentation, and financial administration.

Note on Language: Because you will be dealing directly with US/European vendors and financial institutions, absolute fluency in spoken and written English is a non-negotiable requirement.

Primary Responsibilities

• Vendor & Supply Chain Coordination: Act as the primary point of contact for international vendors; manage daily communications and coordinate with packaging and label suppliers.
• Inventory & Data Management: Actively track inventory levels, update daily operational spreadsheets, and maintain accurate reporting.
• Compliance & Documentation: Organize critical product testing files, certificates of analysis (COAs), and continuously update company SOPs (Standard Operating Procedures).
• Financial Administration: Manage incoming invoices, track bills, and assist leadership with high-level payment processor and banking paperwork.
• Executive Support: Schedule meetings, manage calendar invites, and conduct targeted research projects as assigned by management.
• Growth Assistance: Support marketing efforts by handling initial outreach and tracking for brand affiliates and influencers.

Required Qualifications & Skills

• Education/Experience: Bachelor’s degree with 1–3 years of experience in an Executive Assistant, Operations Coordinator, or project management role (ideally within e-commerce or international business).
• Communication: Exceptional English communication skills (both written and verbal). You must be able to draft professional, error-free emails independently.
• Technical Proficiency: Advanced skills in Google Workspace (Docs, Sheets, Drive) and experience with project management tools (e.g., ClickUp, Asana, or Trello).
• Organization: A hyper-organized approach to work. You are someone who notices the details, catches typos, and loves keeping files organized.
• Problem-Solving: Ability to work independently under minimal supervision and handle sensitive financial/business paperwork with total discretion.

What We Offer

• Salary: Competitive fixed salary of 110,000 PKR/month.
• Environment: A professional, modern workplace located in the premium commercial area of DHA Phase 4, Lahore.
• Growth: Exposure to international business operations, logistics, and supply chain strategies that will rapidly accelerate your career.

Pay: Rs110,000.00 per month

Application Question(s):

• Can you commute to our DHA Phase 4 office on a daily basis if selected?

Experience:

• Executive Admin Assistant : 3 years (Preferred)
• Working with CEO: 3 years (Preferred)

Language:

• English (Preferred)

Work Location: In person