Executive Assistant – Business Unit Head

Executive Support

• Manage the Business Unit Head's calendar, appointments, meetings, and travel arrangements.
• Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Prepare presentations, reports, meeting agendas, and minutes of meetings.
• Maintain confidential records, files, and executive documentation.

Operational Coordination

• Coordinate with auditors, clients, certification bodies, and internal departments.
• Schedule certification audits, surveillance audits, recertification audits, and client meetings.
• Monitor audit plans and ensure timely completion of assigned activities.
• Follow up with internal teams regarding pending actions and deliverables.

Client Relationship Management

• Act as the primary coordination point between clients and the Business Unit Head.
• Handle client inquiries professionally and ensure prompt resolution.
• Maintain accurate client databases and certification records.
• Coordinate quotation requests, proposals, contracts, and service agreements.

Documentation & Compliance

• Maintain certification files and audit documentation.
• Ensure proper filing and version control of ISO-related documents.
• Assist in preparing reports required by accreditation bodies and management.
• Ensure confidentiality and security of organizational documents.

Reporting & MIS

• Prepare weekly, monthly, and quarterly performance reports.
• Monitor departmental KPIs and prepare dashboards.
• Maintain audit schedules and certification status reports.
• Assist in preparing business review presentations.

Administrative Responsibilities

• Coordinate meetings and prepare meeting minutes.
• Arrange training sessions and departmental events.
• Process expense claims, purchase requests, and administrative documentation.
• Maintain office supplies and departmental records.

Communication & Coordination

• Liaise with Sales, Operations, Finance, HR, and Technical Teams.
• Coordinate with external certification bodies and accreditation agencies.
• Track action items and ensure timely completion.

Pay: Rs60,000.00 - Rs70,000.00 per month

Education:

• Bachelor's (Required)

Work Location: In person