Executive Assistant

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the CEO of Hepsiemlak. This role requires exceptional communication skills, strong multitasking abilities, and the capacity to work effectively in a fast-paced and dynamic environment while ensuring seamless coordination within the executive office.

Responsibilities:

• Report directly to the CEO of Hepsiemlak, providing full administrative and organizational support.

• Manage a complex calendar, including scheduling internal and external meetings, travel arrangements, and conference calls.

• Handle daily operational and administrative tasks, ensuring smooth workflow and prioritization of executive matters.

• Serve as the primary point of contact between the CEO, internal teams, and external partners, maintaining clear and timely communication.

• Support the planning, development, and coordination of projects to ensure efficient office operations.

• Assist in the supervision, follow-up, and completion of special projects as required.

• Prepare meeting agendas, presentations, and necessary documentation for executive reviews and discussions.

• Maintain confidentiality of all sensitive information and business matters.

• Perform other ad-hoc duties and responsibilities assigned by the CEO.

Qualifications & Skills

• Minimum 3 years of experience as an Executive or Administrative Assistant, preferably in a multinational company.

• Bachelor’s degree in a related field.

• Excellent command of both English and Turkish (written and verbal).

• Strong proficiency in MS Office applications.

• Highly organized, with strong attention to detail, prioritization, and follow-up skills.

• Outstanding communication and time management abilities.

• Self-motivated, proactive, and capable of working independently with minimal supervision.

• Strong interpersonal skills; analytical mindset with the ability to manage multiple tasks simultaneously.

• Creative problem-solver who enjoys working collaboratively and achieving results as part of a team.

• Professional presence, discretion, and a strong sense of responsibility.

• Preferably residing on the European side of Istanbul (not required).