Executive Assistant

Executive Assistant – Roofing Company

Job Type: Part time morphing into full time

Pay: $20-25/hr

Schedule: Monday - Friday (30 hours starting out)

Location: Bixby, OK

Job Description

We are looking for a detail-oriented and dependable Executive Assistant to join our growing roofing company. This position supports daily office operations by handling data entry, answering phones, and assisting with scheduling and paperwork. The ideal candidate is organized, professional, and comfortable working in a fast-paced construction environment. 1099 until we get Worker’s Compensation Insurance and become full time.

Responsibilities

• Answer incoming phone calls and route them appropriately
• Perform accurate data entry of customer, job, and billing information
• Maintain organized digital and physical files
• Assist with scheduling jobs, inspections, and appointments
• Prepare and process documents such as contracts, invoices, and work orders
• Support office staff, sales, and management as needed
• Monitor emails and communicate with customers and vendors
• Maintain confidentiality of company and customer information

Qualifications

• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to multitask and prioritize tasks
• Basic computer skills (Microsoft Office, Google Workspace, or similar)
• Experience on MacBook
• Reliable, punctual, and professional

Preferred (Not Required)

• Previous administrative or office experience
• Experience in roofing, construction, or a related trade
• Familiarity with CRM or scheduling software

Benefits

• Competitive pay based on experience
• Opportunities for advancement
• Supportive team environment and excellent company culture
• Health Insurance

Pay: $20.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off

Education:

• Associate (Required)

Experience:

• admin assistant: 1 year (Required)

Ability to Commute:

• Bixby, OK 74008 (Required)

Work Location: In person