Executive Assistant

Position Description

• Perform general secretarial duties, coordinate travel arrangements and handle correspondence.
• Provide excellent customer service to all users regarding all business functions.
• Assist the Executive Director by coordinating communications.
• Assist the Executive Director with preparations for meetings.
• Organize and manage Executive Director’s calendar/schedule.
• Prepare travel requests, travel reimbursements, and PCard reports.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in Business, Communications, Journalism, Marketing, Public Relations, or a related field of study.
• 2+ years of experience in communications, working with nonprofits, educational institutions, government, or issue-based campaigns.

• Associate’s Degree in Business, Communications, Journalism, Marketing, Public Relations, or a related field of study.
• 4+ years of experience in communications, working with nonprofits, educational institutions, government, or issue-based campaigns.

• Proficient in Microsoft Office, Adobe Creative Suite, content management systems and contact database systems.

• Must have a valid Driver’s License (TX upon hire)

• Ability to maintain and organize a high impact schedule.
• Knowledge of public administration practices and local government issues.
• Knowledge of project management principles, practices, techniques, and methodologies.
• Knowledge of presentation requirements and methods.
• Knowledge of research techniques, methods, and procedures.
• Skill in utilizing personal computers and associated software applications in the completion of assignments.
• Ability to prepare clear and concise reports.
• Ability to coordinate and review the work of professional, technical, and clerical personnel.
• Ability to understand assigned departments' operations, services, and activities.
• Ability to interpret, explain and apply county and department policies and procedures.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with those contacted in the course of work including county officials and the public.
• Ability to meet all the physical requirements of the position, with or without accommodations.
• Working conditions are in an office environment.

Preferences

• Knowledge of local, state, and federal government operations.
• Bilingual (English/Spanish) skills are helpful in this role but not required.

General Information

• Full-Time | Regular
• Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Hours may vary based on the business needs of the department.
• This position offers flexibility for hybrid work in accordance with the County's telework policy.
• However, due to the significant nature of the role, there is no set schedule of remote workdays. Instead, remote work will be determined on a week-by-week basis depending on the ED’s schedules and the department’s needs.

• This job operates in a professional office environment.
• This role routinely utilizes standard office equipment, including computers, phones, and photocopiers.
• Lift up to 20 lbs.
• Typical office work only with limited physical demands

• Reports to Position: Executive Director

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

• 457 Deferred Compensation Plan

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*

• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.