Executive Assistant

San Diego’s St. Paul's PACE program (Program of All-Inclusive Care for the Elderly). This innovative program is for individuals 55 years or older, who are living with chronic illness, or disabilities and need coordinated medical care to continue living as independently as possible in their home and community. The healthcare teams at St. Paul’s PACE provide a hands-on approach coordinating medical, social, and home care services so individuals no longer need to manage their medical care alone.

Job Summary: The Executive Assistant provides high-level administrative and organizational support to Executives and members of the leadership team. This position ensures efficient day-to-day operations, manages executives schedules, supports initiatives, and coordinates communication across internal and external stakeholders. The Executive Assistant upholds the mission of the Company by ensuring leaders can focus on strategic goals, compliance, and resident/participant-centered care.

Duties & Responsibilities:

• Provides day-to-day administrative support to executives and leadership team.
• Manage calendars, schedule meetings, and coordinate appointments for the executives.
• Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
• Support initiatives, including scheduling meetings, preparing agendas, recording minutes, and maintaining corporate records.
• Serve as a liaison between executive and internal departments, external partners, vendors, and community agencies.
• Coordinates travel arrangements, expense reports, and reimbursements for executives.
• Track and support project deadlines, compliance reporting, and deliverables.
• Maintain confidentiality of all sensitive organizational, participant, and personnel matters.
• Organize and maintain electronic and paper files, ensuring accessibility and compliance with regulatory standards.
• Assist with special projects, events, and organizational initiatives as assigned.
• Provides mentorship and guidance.

Qualifications &Requirements:

• Education: Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Experience: Minimum 3–5 years of experience as an Executive Assistant or in an administrative support role (healthcare or nonprofit experience preferred).

Skills & Competencies:

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with electronic record systems.
• Ability to work independently and collaboratively with diverse teams.
• High degree of professionalism, discretion, and confidentiality.
• Knowledge of healthcare regulations, PACE program structure, or senior care services preferred.

St. Paul’s Benefits:

• Health, dental, vision, life
• Same day pay available!
• Flexible Vacation Time - 17 days!
• Paid Sick Time
• Education reimbursement - up to $3,000 a year!
• Qualified Public Student Loan Forgiveness (PSLF) employer
• 403(b) with match
• Child care available
• Employee referral bonuses
• Upward mobility!

You Make Us Who We Are!

At St. Paul’s Senior Services, we believe a diverse workforce has driven our history of enriching the lives of senior communities in San Diego, which is why we are committed to cultivating an environment where you feel empowered, supported and respected. By valuing your unique perspective, voice, strengths, experience and background, we aim to foster a culture where you feel included and comfortable being your true self. You matter!

St. Paul's is the leading provider of caring senior services since 1960. We have locations throughout San Diego County including 5 in San Diego (Bankers Hill), 2 in Chula Vista, and 1 in El Cajon. St. Paul's strives to be the most outstanding and innovative senior home and service provider in California. We are dedicated to serving the physical, spiritual and social needs of the elderly and community, fostering a culture of diversity and inclusion within the highest quality facilities, health care and programs consistent with affordable costs.

YOU MUST BE ABLE TO CLEAR FINGERPRINTS THROUGH DOJ AND FBI IN ADDITION TO A DRUG SCREEN CLEARANCE.

To learn more about St. Paul’s Senior Services, please visit www.stpaulseniors.org.

St. Paul’s Senior Services is an Equal Opportunity Employer