Executive Assistant

Description: Carroll College invites applications for an Executive Assistant to support the Vice President for Finance & Administration/CFO (VPFA). This key position serves as the primary point of contact for the VPFA Office and provides high‑level administrative and operational support. Responsibilities include managing complex scheduling and calendaring, preparing and posting agendas and minutes, coordinating daily office operations, and interacting regularly with the President, Vice Presidents, Board of Trustees, and campus community.

The Executive Assistant plays an important role in the College’s Contract Management processes by assisting with the initiation, drafting, editing, review, negotiation, and recordkeeping of all business contracts. The position also supports the administration of the College’s Property, Liability, and related insurance programs in collaboration with the VPFA. Additional duties include contributing to the development and maintenance of college‑wide policies and procedures and assisting with Business Continuity and Disaster Recovery planning.

A central focus of this role is promoting a culture of risk awareness, prevention, mitigation, and operational continuity through planning, education, and training. The position also provides broad Administrative and Accounting Services within the Finance & Administration Division, including corporate credit card administration, fleet vehicle management, monitoring food service commissions, and other general accounting and administrative functions.

Qualifications: The successful candidate will have an Associate's Degree in related field plus 2 year's experience in administrative support. A combination of education and experience may be considered.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer sponsorship now or in the future. For this position, Carroll College will not sponsor or take over sponsorship of employment visas classifications.

To Apply: For consideration, please submit the following materials electronically to employment@carroll.edu:

• Cover letter
• Resume
• Completed Carroll College Application

Salary is commensurate with experience, education and qualifications. Carroll College is proud to be an Equal Opportunity Employer and is committed to creating a welcoming work environment for all.

Finalists for the position will be asked to provide a written response to Carroll College’s Mission Statement.

Benefits Include:

• Employer sponsored Medical insurance, Wellness program and Employee Assistance Program
• Voluntary Dental, Vision, Pet Insurance and more
• 403(b) Retirement Plan with matching contributions from the College
• Employer provided Life and Long-Term disability benefits
• Tuition Remission for employee, and if eligible, for spouse and dependent child(ren)
• Potential Tuition Exchange benefits for dependent child(ren)
• Very generous Holiday, Vacation, Sick and other Leave benefits to include up to 20 days of paid holidays
• Other unique benefits such as tickets to home athletic events, rental of outdoor equipment, access to the campus workout facility, and more

About Us: Carroll College is a leading private, liberal arts college in the American West. Carroll’s campus rests on 63 acres at the edge of downtown and historic Helena, the capital city of Montana. The surrounding beauty of the Rocky Mountains and Montana fosters wonder and awe, giving the perfect backdrop to a worldly education. More than 75 miles of hiking and biking trails are just minutes from campus, and Helena is in close proximity to the Continental Divide Trail, natural hot springs, Great Divide Ski Area and the Missouri River. Yellowstone National Park and Glacier National Park are just a few hours away.

Founded in 1909, Carroll College warmly embraces its identity as a diocesan, Catholic college. Carroll represents a beacon of light in the community, welcoming all persons in a cooperative journey toward knowledge and virtue.