Executive Assistant - CXO Office

Key Responsibilities

Executive Support

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for CXO and senior executives
• Prepare briefing materials, presentations, and reports for board meetings and executive sessions
• Handle confidential correspondence and communications with internal and external stakeholders
• Act as primary point of contact between executives and internal/external parties

Administrative Excellence

• Organize and maintain executive files, records, and documentation systems
• Coordinate executive team meetings, including agenda preparation and minute-taking
• Manage expense reports, budget tracking, and vendor relationships
• Oversee office operations and liaise with facilities management

Strategic Support

• Assist in preparation of strategic documents, investor presentations, and quarterly reports
• Support due diligence processes and corporate development initiatives
• Coordinate with legal, finance, and HR teams on executive-related matters
• Manage special projects and initiatives as assigned by leadership

Stakeholder Management

• Interface with board members, investors, clients, and key partners
• Coordinate customer visits and corporate events
• Support recruitment processes for senior positions
• Maintain relationships with external service providers and consultants

Required Qualifications

Education & Experience

• Bachelor's degree in Business Administration, Management, or related field
• 3-5 years of experience as Executive Assistant or in senior administrative roles
• Previous experience in technology/startup environment preferred
• Experience supporting C-level executives in fast-growing companies

Technical Skills

• Advanced proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)
• Experience with project management tools (Asana, Trello, or similar)
• Familiarity with CRM systems and digital collaboration platforms
• Basic understanding of financial reporting and budget management

Core Competencies

• Exceptional written and verbal communication skills in English
• Strong organizational skills with attention to detail
• Ability to handle confidential information with discretion
• Proactive problem-solving approach and critical thinking abilities
• Flexibility to work outside regular business hours when required

Preferred Qualifications

• MBA or relevant professional certification
• Experience in retail technology or SaaS companies
• Knowledge of corporate governance and compliance procedures
• Experience with investor relations and board management
• Proficiency in additional South Indian languages

Kindly fill out this form: https://forms.cloud.microsoft/r/3ArCbTt1sA

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person